COMMISSIONERS MEETINGS: AGENDAS AND MINUTES 2004
(Postings of Minutes may be postponed until approval)

Archived Minutes

AGENDA | MINUTES
BOARD OF COMMISSIONERS
January 2, 2004

Call to Order and Announcement of Public Meetings (In accordance with the Open Public Meetings Act, notice of this meeting has been sent to the Retrospect and posted on the bulletin board in the Borough Hall)

Pledge of Allegiance, followed by Moment of Silence

Waive reading of Minutes and Approve as Posted

ORDINANCES:

RESOLUTIONS:

1. Authorization to Set Up Petty Cash

2. Authorization to Pay Library Appropriations

3. Authorization to Use State Contract

4. Authorization to Set Up Temporary Budget

5. Authorization to Pay Voucher

6. Authorization to Decide Rate of Interest Charged for Non-Payment of Taxes

January 2, 2004

A regular meeting of the Board of Commissioners of the Borough of Haddonfield was held on the above date at 11:00 a.m. in room 102 of the Borough Hall, Haddonfield, New Jersey.

Announcement by Mrs. Colombi:

That the Annual Notice has been filed with the Retrospect stating the time, date and locations of all meetings in accordance with the Open Public Meetings Act.

Present: Commissioners Colombi and Reisner. Absent Commissioner Tarditi.

Pledge of Allegiance, followed by a Moment of Silence.

Moved that we waive the reading of the minutes of the previous meeting and approve them as written and posted.

1. Auth. to Set Up Petty Cash January 2, 2004

RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that a check be drawn on the Current Account, payable to Janet G. Betley, Treasurer, in the amount of TWO HUNDRED DOLLARS AND NO CENTS ($200.00) to set up the Petty Cash Fund for 2004.

The foregoing resolution was adopted by the following vote: Ayes, Commissioners Colombi and Reisner. Absent, Tarditi. Nays, none.

2. Auth. to Pay Library Appropriations January 2, 2004

RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that a check be drawn on Current Account in the amount of ONE HUNDRED NINETY FOUR THOUSAND, NINE HUNDRED TWENTY-TWO DOLLARS AND FIFTY CENTS ($194,922.50) payable to the Board of Trustees of the Free Public Library of Haddonfield to pay the first of four installments of the 2004 Budget appropriation.

First quarter $194,922.50 #01-411-00 Public Library, O.E.

The foregoing resolution was adopted by the following vote: Ayes, Commissioners Colombi and Reisner. Absent, Tarditi. Nays, none.

3. Auth. to Use State Contract January 2, 2004

WHEREAS, the Borough of Haddonfield makes purchases from many potential sources for services, management, supplies and equipment to support Borough operations; and

WHEREAS, the State of New Jersey Division of Purchase and Property has authorized vendors that can provide these services, materials, supplies or equipment under a “State Contract” for eligible items pursuant to N.J.S.A. 40A:11-12.

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the Borough Administrator be authorized to approve purchases from the State Contract vendors list, which is available for review in the Borough Clerk’s office, to provide services, materials, supplies or equipment to the Borough of Haddonfield for the year 2004.

The foregoing resolution was adopted by the following vote: Ayes, Commissioners Colombi and Reisner. Absent, Tarditi. Nays, none.

4. Auth. to Set Up Temporary Budget January 2, 2004

RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the following appropriations are made to provide for the period between January 2, 2004 and the date of adoption of the Borough’s budget as follows:

		2003	2004
		Adopted	Temporary
Acct #	Account Name	Budget	Budget

PUBLIC SAFETY
01-101	Director of Public Safety - S&W	5,555	1,444
01-102	Director of Public Safety - O.E.	1,400	364

01-103	Legal - S&W	37,600	9,776
01-104	Legal - O.E.	150,000	39,000

01-107	Planning Board - S&W	42,800	11,128
01-108	Planning Board - O.E.	62,000	16,120

01-109	Fire - S&W	420,000	109,200
01-110	Fire - O.E.	56,000	14,560

01-111	Aid to Volunteer Fire Company	30,000	7,800

01-112	Police - S&W	1,841,000	478,660
01-113	Police - O.E	174,000	72,028.00

01-116	UCCARS - S&W	121,755	31,656
01-117	Inspections - O.E.	15,500	4,030

01-119	Board of Adjustment - S&W	40,440	10,514
01-120	Board of Adjustment - O.E.	7,000	1,820

01-125	Office of Emergency Mgmt - O.E.	500	130
01-126	POSHA Health Vaccinations - O.E.
	Total Public Safety	3,005,550	808,231


REVENUE AND FINANCE
01-201	Director of Revenue & Finance - S&W	4,970	1,292
01-202	Director of Revenue & Finance - O.E.	1,400	364

01-203	Administration - S&W	117,500	30,550
01-204	Administration - O.E.	69,000	17,940

01-205	Assessment of Taxes - S&W	29,000	7,540
01-206	Assessment of Taxes - O.E.	24,000	6,240

01-207	Collection of Taxes - S&W	102,000	26,520
01-208	Collection of Taxes - O.E.	13,500	3,510

01-211	Employees Grp Insrurance Plan	810,000	310,600

01-212	Insurance - O.E.	140,000	61,400

01-214	Telephone - O.E.	16,000	4,160

01-215	Audit - O.E.	27,300	7,098

01-216	Blood Bank - O.E.	350	91

01-218	Public Relations & Promotions - O.E.	56,000	14,560

01-219	Financial Administration S&W	76,000	19,760
01-220	Financial Administration O.E.	21,000	5,460

01-221	Human Resources S&W	29,000	7,540
01-222	Human Resources O.E.	1,000	260

01-223	Workers Compensation Insurance	57,000	57,000

01-224	Unemployment Insurance	10,000	2,600

01-225	Municipal Clerk S&W	27,100	7,046
01-226	Municipal Clerk O.E.	11,000	2,860

01-227	Codification of Ordinances	12,500	3,250
	Total Revenue & Finance	1,655,620	597,641

PUBLIC WORKS

01-301	Director of Public Works - S&W	5,220	1,357
01-302	Director of Public Works - O.E.	1,400	364

01-303	Streets - S&W	332,500	86,450
01-304	Streets - O.E.	125,500	32,630

01-305	Environmental Protection	1,500	390

306-01	Senior Citizens Council - S & W	20,600	5,356
306-02	Senior Citizens Council - O.E.	20,000	5,200

01-307	Recreation - S&W	48,600	12,636
01-308	Recreation - O.E.	16,000	4,160

01-309	Street Lighting - O.E.	95,000	24,700

01-310	Buildings & Grounds - S&W	134,100	34,866
01-311	Buildings & Grounds - O.E.	102,000	26,520

01-312	Shade Tree - S&W	25,400	6,604
01-313	Shade Tree - O.E.	194,500	50,570

01-314	Trash Removal - S&W	409,500	106,470
01-315	Trash Removal - O.E.	49,000	12,740

01-316	Engineering - O.E.	25,000	6,500

01-317	Public Works Garage - S&W	53,500	13,910
01-318	PW Garage Vehicle Repair/Maint - O.E.	160,500	41,730
01-319	Contr for Act. & Celebrations	4,000	1,040

01-320	Solid Waste Disposal Costs	375,000	97,500

01-322	Electricity	62,500	16,250
01-323	Natural Gas	18,000	4,680
01-324	Sewerage disposal	2,700	702
01-325	Vehicle Fuel/Gasoline	56,600	14,716

01-326	Payment to Condos for Street Lighting	3,500	910
	Total Public Works	2,342,120	608,951



01-401	Contingent	100	26

01-402	Public Employees Retirement System	12,760	3,318

01-403	Social Security System	217,000	56,420

01-405	Police & Firemens' Pension Fund	100	26

01-406
01	Business Development Studies	137,000	35,620
02	Business Development Studies S&W	13,000	3,380

01-416	Def Charge - overexpenditure	292	76

	Total Unclassified Inside Caps	380,252	98,866
	Total Appropriations Inside Caps	7,383,542	2,113,689

01-407	Capital Improvement Fund	220,000	57,200

01-408	Pmt. of BANs & Capital Notes	622,325	161,805

01-409	Interest on Notes	163,500	42,510

01-410	Various Capital Projects	111,500	28,990

01-411	Free Public Library - O.E.	829,690	215,719

	Municipal Court
01-412-01	Court - S&W	112,320	29,203
01-412-02	Court - O.E.	6,500	1,690

01-414	Public Defender - S & W	2,437	634

01-413	Construction Code Official S&W	52,500	13,650

01-419	Alcohol Rehab	485	126

01-421	Res for recycling tonnage grant	6,950	1,807

01-425	NJ Transportation Trust Fund	150,000	39,000

01-426	Municipal Alliance Grant	13,226	3,439

01-429	Livable Communities Grant	66,750	17,355

01-430	CDBG - Sr Center Improvements	72,372	18,817

01-433	Reserve for Uncollected Taxes	1,001,710	191,477

Total Appropriations Outside Caps		3,432,265	698,421

TOTAL GENERAL FUND		10,815,807	2,812,110





TOTAL GENERAL FUND		10,815,807	2,812,110

	Less:
	Capital and Debt Service	1,117,325	290,505
	Total Net Appropriations	9,698,482	2,521,605

	Allowable Appropriations		2,521,605
	Difference

TOTAL GENERAL FUND		10,815,807	2,812,110



		2003	2004
		Adopted	Temporary
		Budget	Budget
WATER & SEWER OPERATIONS
02-601	Water & Sewer S&W	485,000	126,100
02-602	Water & Sewer 0.E.	1,260,000	297,600

02-603	Reserve for Repairs,Repl,Improve	240,000	62,400

02-604	Capital Improvement Fund	1,000	260

02-607	Payment of Notes	197,000	51,220

02-608	Interest on Notes	24,000	6,240

02-609	Public Employees Ret	1,000	260

02-610	Social Security System	37,000	9,620

02-611	Group Medical Insurance Premium	250,000	65,000

02-612	Insurance	66,000	47,160

02-613	Unemployment Insurance	4,000	1,040

02-615	Pmt of Senior Citizens CCMUA Bills	35,000	9,100

02-617	Surplus - General Budget

TOTAL WATER & SEWER		2,600,000	676,000

The foregoing resolution was adopted by the following vote: Ayes, Commissioners Colombi and Reisner. Absent, Tarditi. Nays, none.

5. Auth. to Pay Voucher January 2, 2004

RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that a check drawn on the Current Account in the amount of FIVE THOUSAND ONE HUNDRED FIFTY TWO DOLLARS AND NO CENTS ($5,152.00) dated January 2, 2004 be approved for payment to the Haddonfield Business and Professional Association, P.O. Box 773, Haddonfield, New Jersey 08033 for Reimbursement of HBPA Visitors Center operational expenses for the month of December 2003.

The foregoing resolution was adopted by the following vote: Ayes, Commissioners Colombi and Reisner. Absent, Tarditi. Nays, none.

6. Auth. to Decide Rate of Interest Charged for January 2, 2004

Non-Payment of Taxes

BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the rate of interest to be charged for the nonpayment of assessments of taxes be at 8% per annum on the first $1,500.00 of delinquency and 18% per annum on any amount in excess of $1,500.00 to be calculated from the date the tax was payable until the date of actual payment and that no interest shall be charged if payment of any installment is made within the tenth calendar day following the date upon which the same became payable; and

BE IT FURTHER RESOLVED that an additional penalty of 6% be charged on any amount in excess of $10,000.00 remaining unpaid at the end of the calendar year pursuant to section 54:4-67 of the State Statutes; and

BE IT FURTHER RESOLVED that nothing in this resolution shall be construed as related to the interest due on the unpaid balance of any assessment where the assessment is being paid on an installment basis, and payment is not delinquent, pursuant to section 56-36 of Title 40 of the State Statutes; and

BE IT FURTHER RESOLVED that bills for all water and sewer charges shall become due and payable as of the date of mailing by the Borough of Haddonfield. All bills remaining unpaid for thirty days after the date of mailing shall be delinquent and shall be subject to interest at the rate of 8% per annum on the first $1,500.00 of delinquency and 18% per annum on any amount in excess of $1,500.00 from the due date. The proper officer of the Borough of Haddonfield shall have the authority to discontinue service if a delinquency exists for a period of thirty days or more.

The foregoing resolution was adopted by the following vote: Ayes, Commissioners Colombi and Reisner. Absent, Tarditi. Nays, none.

No Public Comment.

Meeting adjourned 11:10 a.m.

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