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Last Updated: Jan 11th, 2012 - 11:55:09
COMMISSIONER WORK SESSION OF MAY 18, 2009
The Work Session of May 18, 2009 was called to order at 5:05 p.m. and the open public notice announcement was read by the Borough Administrator. In attendance were Commissioner Colombi, Commissioner Borden and Commissioner Kasko, the Administrator, the Solicitor and the Borough Clerk.
The Administrator reviewed the May 26th Agenda. The Commissioners agreed that Commissioner Colombi will continue as Mayor and Director of Public Works. Commissioner Borden will continue as the Director of Public Affairs and Public Safety. Commissioner Kasko will be the Deputy Mayor and Director of Revenue and Finance.
The Commissioners agreed to reappoint Neal Rochford as the Borough’s JIF Representative as he has recently been appointed to their Executive Board. As this position must be an employee of the Borough, this appointment will receive a small stipend.
The Commissioner Meeting schedule was reviewed. The Commissioners agreed to keep the schedule as approved at the beginning of the year.
The Administrator gave Commissioner Kasko a brief history on the Library Architect Advisory Board. The Commissioners then chose Commissioner Kasko to be in charge of this group after the recent election. A resolution will be added to the May 26th Agenda amending the Commissioner portion of the appointment.
The current members of the various Boards, Commissions and Committees were reviewed by the Commissioners. The Commissioners agreed that letters can be sent to the members of the Municipal Alliance Committee asking if they would be interested in being re-appointed to this Committee for another year. The Administrator explained to Commissioner Kasko that the Commissioners had agreed at the beginning of the last term in 2005 to go out to RFP for various professional services; i.e. Borough Engineer, Borough Solicitor and Borough Auditor at different intervals. The Commissioners discussed putting the Public Defender and Prosecutor positions out under RFP in 2010. This RFP was agreed to. The position of Borough Solicitor will not be included in the resolution on May 26th to approve various appointments. Various other positions within the Borough were briefly discussed. Commissioner Borden suggested that the Planning Board and Zoning Board should go out to RFP for the Solicitor position on those boards. After some discussion it was agreed to make this suggestion to both the Planning and Zoning Boards.
The Administrator reviewed with the Commissioners the proposed RFP for the Borough Solicitor position. The Commissioners agreed to put this on the agenda for May 26th. The proposals would be received by June 12th with an anticipated appointment at the second meeting in June. Discussions were held regarding various aspects of the RFP. The Commissioners agreed to various minor changes.
The Commissioners were advised of the need to renew the shared services agreement with Tavistock. The Commissioners expressed concerns about the amount of money being charged Tavistock for these services. The Borough Solicitor suggested various changes in wording to this agreement. Suggestions were made on how to determine a cost per household for the properties. The Administrator will review this with the Tax Assessor and report to the Commissioners at the next work session.
The Borough Engineer joined the meeting at 6:45 p.m.
The Administrator announced that the Commissioners need to choose which roads they would like to submit for the annual NJDOT Municipal Aid Program for 2010. Various possible areas for this work were reviewed. The Administrator provided an explanation on the report originally prepared by the Engineer from 2004 regarding the Borough’s annual road program to Commissioner Kasko. The Engineer explained to the Commissioners the road program spreadsheet that had been sent to them recently. It was noted that the Commissioners also need to choose which streets to do under the 2010 road program. After some discussion it was agreed to request grant money for Centre Street between the Acme circle and Reillywood Avenue. A resolution will be added to the May 26th agenda to apply for this grant.
The Commissioners agreed to discuss the 2010 road program at a future work session.
The proposed ordinance to amend the fees for street opening permits and certified copy fees was discussed by the Commissioners. The request by PSE&G to amend the street open fees to a lower amount was discussed. Commissioner Borden suggested incorporating the diminished life of a street. The Administrator will get information from surrounding towns on what they charge. After this additional information is gathered the Commissioners will discuss this ordinance at a future work session. The Commissioners agreed to increase the costs for certified copies to $10 for the first copy and $5.00 for each thereafter. The Commissioners also agreed to keep the amendment to the Land Development Ordinance on the May 26th agenda, as it consists of minor corrections.
The Borough Engineer left the meeting at 7:40 a.m.
The Administrator advised the Commissioners that the group in charge of the Community Calendar is requesting a donation by the Borough of $2,000 for the calendar. After some discussion the Commissioners agreed to this cost.
The Solicitor asked for permission to file appropriate paperwork on two ongoing cases within the Borough, in light of the RFP for the Borough Solicitor. The Commissioners agreed that he should move forward with these cases.
Commissioner Borden made a motion to move into closed session at 7:45 p.m. to discuss personnel negotiations within the Police Department. Commissioner Colombi seconded the motion. The Commissioners voted unanimously on the motion.
The Commissioners returned from closed session at 8:02 p.m.
Commission Borden announced that the Police Chief has advised him that he will be retiring this summer, possibly on July 31, 2009. He also noted that the Police Captain has verbally stated that he would be leaving in March 2010. Commissioner Borden suggested putting together some type of group to discuss these potential changes, i.e. hire within/without the dept. for Chief, possible merging with another municipality, etc. He asked for suggested names from the Commissioners for members to this group. Commissioner Borden then advised Commissioner Kasko that there is a potential for Archer & Greiner to move out of town due to space issues. Currently, the move could occur potentially in January 2012. He further explained that the goal is to keep this company in town if possible.
The Administrator requested permission from the Commissioners to appoint Gerry Miller as Acting Court Administrator once we reach the actual retirement date for the current Court Administrator. She also pointed out that the 2009 budget is for 1.5 employees in that office. This would mean that one part-time person would need to be hired. The Commissioners agreed to the appointment and to hiring a part-time employee.
Commissioner Borden made a motion to adjourn the meeting. The motion was seconded by Commissioner Colombi, which was passed by unanimous vote.
The meeting was adjourned at 8:15 p.m.
Respectfully submitted,
Deanna Bennett
Borough Clerk
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