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Last Updated: Jan 11th, 2012 - 11:55:09
COMMISSIONER WORK SESSION OF SEPTEMBER 14, 2009
The Work Session of September 14, 2009 was called to order at 5:12 PM and the open public notice announcement was read by the Administrator. In attendance were Commissioner Colombi, Commissioner Borden, Commissioner Kasko, the Administrator/Deputy Clerk, the Solicitor, and Anne Frey (in the absence of the Clerk).
There was no public comment.
The Administrator reviewed the September 22nd Commissioners Meeting Agenda. She stated that there would an amendment to the current Stormwater Regulations ordinance. The changes were provided to the Commissioners and it was explained that they will be minor in nature. Commissioners discussed the request for certificates of appreciation to be issued to the Domestic Violence Response Team. The names of the members will be provided in the near future so that these certificates can be added to an agenda.
At 5:30 PM Commissioner Borden made a motion to go into closed session to discuss the potential purchase of the Driscoll property. The motion was seconded by Commissioner Kasko. The Commissioners voted unanimously on the motion.
At 5:50 PM the Commissioners returned from closed session.
The Solicitor provided a draft contract per the Commissioners’ request on September 2nd. This contract outlined fees, terms and conditions. Commissioner Borden recommended specific changes to which the Solicitor agreed. The Commissioner approved the contract and agreed that the resolution awarding this professional services contract to Mario Iavicoli will be added to the September 22nd agenda.
The Administrator then reviewed the new contracts received extending service with the Coalition on Affordable Housing (COAH) Planner and Attorney, as well as one for the Redevelopment Attorney. It was pointed out that the only contract to include an increase was with the COAH Attorney. This involved a rate change from $175 to $180, which is less than 3%. Commissioner Kasko asked what the billed difference was between 2009 and 2008. He recommended that no increase in fees be accepted. The Commissioners discussed the hourly increase and the level of satisfaction with the service provided. Commissioner Borden and Commissioner Colombi had not objections to the small hourly increase for these legal fees. Commissioner Kasko, in reference to the Redevelopment Attorney’s professional services contract, questioned how much was spent in 2008 and 2009. The Administrator advised during times of mediation this cost will increase. The Commissioners agreed to add this resolution to the September 22nd agenda as there is no rate increase involved. Commissioner Borden clarified the difference between a COAH Attorney and a COAH Planner to Commissioner Kasko. The Administrator summarized the contract from McManimon and Scotland, LLC and commented that the actual contract received via fax today was not what she discussed with Ed McManimon on the phone. The Commissioners agreed that once the correct contract is received then a resolution will be put on the next regularly scheduled meeting agenda.
The Commissioners agreed to put out a Request for Proposal (RFP) for Bond Counsel services. The Administrator stated the proposed experience required for Bond Counsel is 10 years. Commissioner Kasko argued experience verses years doing the work. Commissioner Colombi and Commissioner Borden expressed the necessity for 10 years experience.
Commissioner Kasko stated that there is nothing new to report with PFH.
The Administrator confirmed to the Commissioners that the date of the Annual Civic Association Town Meeting is October 22nd at 7:30 PM.
The Commissioners discussed a proposed change to the current zoning ordinance to allow education/music tutoring in the home an exemption to home based businesses. It was agreed that the Solicitor will write up a draft of this amendment. The Commissioners discussed in-home daycare services and agreed to not include this in the amendment at this time.
The Administrator commented on the State’s audit of the Borough’s Veterans deductions from years 2004 to 2006. She noted that the list was drastically reduced from 100 to less than 25 due to the audit. The State is back charging the Borough for these deductions. The Commissioners and Solicitor discussed the process, potential for appeals, and the possibility of the resident to pay these charges. The Commissioners agreed to not ask for reimbursement from residents.
Commissioner Kasko remarked about the list for the Citizen Budget Advisory Board. The Commissioners reviewed the names submitted. The Administrator pointed out that the committee will have to be taught revenue and appropriations. She recommended splitting the group in two to make this easier.
The Administrator advised the Commissioners of the upcoming PBA contract negotiations, which will start within the next six weeks. The Administrator stated that it is more effective to allow her to do most of the negotiating and then have the appropriate Commissioner participate at the end to bridge any gaps and mend any issues. Commissioner Colombi commented that she has never been involved in the contract negotiation. The Administrator further commented that the PBA contract will be difficult this time around due to the economic issues. Commissioner Kasko questioned how the Commission form of government affects these types of negotiations and the process/function of such. The Commissioners discussed the contract negotiating process and administrator’s function.
Commissioner Colombi recommended a Work-in-Progress List to be able to keep everyone aware and up-to-date on all on-going projects within the borough. Commissioner Borden recommended adding a long term category.
The Administrator reminded the Commissioners of the Partnership for Haddonfield’s Taste of Haddonfield’s function on September 29th from 5:30-7:30 PM at TD Bank.
Commissioner Borden updated the commissioners of the interview process for the Chief of Police position. He stated that there are five candidates, Captain Banning, Lt. Stuessy, Sgt. Knoedler, Sgt. Cutler, and Sgt. Wiley. He remarked that they are a good group of candidates and have made some very good suggestions.
The meeting adjourned at 7:40 PM.
Respectfully submitted
Anne Frey
Clerk Typist - Administration Office
Sharon McCullough
Administrator/Deputy Clerk
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