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Last Updated: Jan 11th, 2012 - 11:55:09
COMMISSIONER WORK SESSION OF NOVEMBER 2, 2009
The Work Session of November 2, 2009 was called to order at 5:05 p.m. and the open public notice announcement was read by the Borough Administrator. In attendance were Commissioner Colombi, Commissioner Kasko and Commissioner Borden, the Administrator, the Solicitor and the Borough Clerk. Also in attendance were the Borough’s Coalition on Affordable Housing (COAH) Planner, Mary Beth Lonergan and the Borough COAH Counsel, Ed Schmierer.
No questions were asked during the public comment period.
Commissioner Borden made a motion to go into closed session at 5:07 p.m. to discuss the mediation negotiations with COAH and Fair Share Housing Corporation (FSHC). Commissioner Kasko seconded the motion. The Commissioners passed the motion by a unanimous vote.
The Commissioners returned from closed session at 7:15 p.m.
The Administrator reviewed the proposed November 10th Meeting Agenda with the Commissioners. Specifically discussed were the two resolutions to go out for sealed bids on a new vacuum leaf machine and a landscape dump truck for Public Works. It was pointed out that we have money available to purchase these two pieces of equipment this year because of the lower costs on equipment already purchased, resulting in money remaining in the bond for equipment purchases. If these two pieces of equipment are not purchased now, then we would still need to purchase them in 2010. Commissioner Kasko asked if Public Works would still need another new leaf machine in 2010. The Administrator replied that purchasing one now would eliminate the need to purchase another one next year. The Commissioners agreed to purchase this equipment in 2009 rather than waiting until the following year.
The Commissioners reviewed information on the candidates who have expressed interest in the vacancies on the Library Board of Trustees, the Environmental Commission and the Neighborhood Disputes Committee. It was agreed to fill these vacancies as follows: 1) Mary Eklund and Deborah Marchand will be appointed to the Library Board of Trustees; 2) Francis Lipiecki will be appointed to the Environmental Commission; and 3) John Hempstead will be appointed to the Haddonfield Neighborhood Disputes Mediation Committee. A resolution will be added to the November 10th agenda to reflect these appointments.
The Commissioners agreed to a request from Maestro Studios to hold a concert consisting of about 10-20 students to play holiday music at the gazebo on Saturday, December 12th from 6:00 p.m. to 7:00 p.m.
The Solicitor reviewed with the Commissioners the agreement submitted by PATCO for the sidewalk work around their abutments to be done. The Commissioners had previously agreed to have an agreement written for this work, which is the responsibility of the Borough to maintain, but PATCO is willing to have their contractor do the work, as it would be at a reduced price. The Solicitor advised that there are concerns regarding the extensiveness of the indemnity clause. It was agreed that Commissioner Colombi will speak with Mr. Matheson, the Executive Director of PATCO, to see if something can be done quickly about this clause. In addition, the Administrator will contact JIF for their review and approval. The Solicitor advised that if JIF does not approve the clause as it is written and the Commissioners sign the agreement, then the Borough will be responsible should something happen. The Administrator advised that this needs to be solved very quickly as there is likely that PATCO’s contractor will not continue working in this area much longer.
Commissioner Kasko and the Administrator advised that the Partnership for Haddonfield (PfH) has decided to hold interviews with four of the companies that submitted proposals for the Communications/Marketing RFP.
The Administrator announced that the submissions for the DVRPC Grant are now being accepted. She reminded the Commissioners that this grant paid for a substantial portion of the work done in 2008 on the new downtown zoning ordinance. The Commissioners were asked to suggest any projects for this grant. The Administrator reminded the Commissioners that there has previously been talk about reviewing and revising the residential zoning ordinance and pointed out that this could be a project for this grant. The Commissioners agreed to have Brown Keener submit a proposal to write the grant.
The Commissioners reviewed a request by a resident at the corner of Woodland and West End Avenues to basically override a denial by the Construction Official regarding the placement of a fence. After some discussion it was agreed that the Administrator will obtain some additional information that is needed before a decision can be made.
The Administrator advised that the Borough has received a grant in the amount of $3,000 from Cross County Connection for the recommended signage on the Bike Trail. This is enough money to pay for all the signage recommended. Commissioner Borden, with the agreement of the Commissioners, will invite Stewart Clamens to the next regularly scheduled Commissioner Work Session to discuss what signage the Commissioners are willing to agree to.
The Commissioners were asked to review the spreadsheet provided by the Administrator outlining the responses received for the Bond Counsel RFP opened on Wednesday, October 28th. The Administrator also advised that the Sign Committee will be providing recommendations for changes to the Sign Ordinance for the Commissioners to review.
Commissioner Colombi asked that a discussion on the Animal Control services be added to the next work session agenda. She also announced that she has received a letter from Thom Wagner regarding the parcel of land that is being offered to the Borough from the new owners of the Driscoll property. Lastly, she asked that the banner policies be reviewed to confirm that there can be no third banner hung underneath the others.
The Administrator announced that the Library Architect firm, Arcari & Iovino will be in attendance at the next work session to review their report with the Commissioners. She also informed the Commissioners that the architects have confirmed that a new roof can be put on the library without causing future issues with renovations and possible additions.
Commissioner Kasko made a motion to adjourn the meeting. The motion was seconded by Commissioner Colombi, which was then passed by unanimous vote.
The meeting was adjourned at 8:25 p.m.
Respectfully submitted,
Deanna Bennett
Borough Clerk
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