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Last Updated: Apr 22nd, 2008 - 08:26:36
AGENDA
BOARD OF COMMISSIONERS
April 8, 2008
A. Call to Order and Announcement of Public Meetings (In accordance with the Open
Public Meetings Act, notice of this meeting has been sent to the Retrospect and posted
on the bulletin board in the Borough Hall)
B. Pledge of Allegiance, followed by Moment of Silence
C. Roll Call
D. Waive reading of Minutes and Approve as Posted
ORDINANCES:
2008-08 General Capital Bond Ordinance – Various – Second Reading
2008-09 Water & Sewer Utility Bond Ordinance – Second Reading
2008-10 Amend Ordinance 1720 – Fee Structure for Metered Parking Violations – Second Reading
2008-11 Amend Chapter 197 – Special Improvement District – First Reading
2008-12 Ordinance Fixing and Establishing Water and Sewer Rates – First Reading
RESOLUTIONS:
74. Authorization to Pay Vouchers
75. Authorization to Issue Checks – Fair Share Housing Estimate Refunds
76. Authorization to Approve Appointments – Municipal Alliance Committee
77. Authorization to Hold Various Downtown Events
78. Authorization to Sign Lease – Police Vehicle
79. Authorization to Sign Lease – Public Works Vehicle GPS System
80. Authorization to Sign a County Interlocal Services Agreement – Municipal Alliance Grant
81. Authorization for Change Drawer within Various Offices
82. Authorization for Change Order No. 2 – 2007 Road Program
83. Authorization to Advertise for Sealed Bids – Chipper Truck
84. Authorization to Advertise for Sealed Bids – Bucket Truck
85. Authorization for Outdoor Eating Facility Permit – Amino Juice
86. Authorization for Merchandise Display Permit – Born to Shop
PROCLAMATIONS:
Autism Month – April 2008
Tim Gasparovic Proclamation
PUBLIC COMMENT
SECOND READING
2008-08
BOND ORDINANCE PROVIDING FOR VARIOUS CAPITAL IMPROVEMENTS OF THE BOROUGH OF HADDONFIELD, IN THE COUNTY OF CAMDEN, NEW JERSEY, APPROPRIATING THE AGGREGATE AMOUNT OF $1,418,500 THEREFORE AND AUTHORIZING THE ISSUANCE OF $1,349,500 BONDS OR NOTES OF THE BOROUGH TO FINANCE PART OF THE COST THEREOF.
BE IT ORDAINED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, New Jersey (not less than two-thirds of all members thereof affirmatively concurring) as follows:
SECTION I
The several improvements described in Section 3 of this bond ordinance are hereby respectively authorized to be undertaken by the Borough of Haddonfield, New Jersey (the “Borough”) as general improvements. For the several improvements or purposes described in Section 3, there are hereby appropriated the respective sums of money therein stated as the appropriation made for each improvement or purpose, such sums amounting in the aggregate to $1,418,500, including the aggregate sum of $69,000 as the several down payments for the improvements or purposes required by the Local Bond Law. The down payments have been made available by virtue of provision for down payment or for capital improvement purposes in one or more previously adopted budgets.
SECTION II
In order to finance the cost of the several improvements or purposes not covered by application of the several down payments, negotiable bonds are hereby authorized to be issued in the principal amount of $1,349,500 pursuant to the Local Bond Law. In anticipation of the issuance of the bonds, negotiable bond anticipation notes are hereby authorized to be issued pursuant to and within the limitations prescribed by the Local Bond Law.
SECTION III
The several improvements hereby authorized and the several purposes for which the bonds are to be issued, the estimated cost of each improvement and the appropriation therefore, the estimated maximum amount of bonds or notes to be issued for each improvement and the period of usefulness of each improvement are as follows:
Purpose Appropriation
and Estimated
Cost Estimated Maximum Amount of Bonds or Notes
Period of Usefulness
a) 2008 Road Program consisting of the design of a new intersection at Potter and Ellis and the improvement of the following roads: Westminster, Chestnut, Colonial and Lake
$808,500
$770,000
10 years
b) Acquisition of various vehicles for the Department of Public Works including a bucket truck and chipper truck and the construction of a vehicle wash structure
$410,000
$389,500
5 years
c) Improvements to the library
$90,000 $85,500 15 years
d) Improvements to Borough buildings, consisting of the Municipal Building and the Public Works Building
$110,000
$104,500
15 years
TOTAL $1,418,500 $1,349,500
The excess of the appropriation made for each of the improvements or purposes aforesaid over the estimated maximum amount of bonds or notes to be issued therefore, as above stated, is the amount of the down payment for each purpose.
SECTION IV
All bond anticipation notes issued hereunder shall mature at such times as may be determined by the chief financial officer; provided that no note shall mature later than one year from its date. The notes shall bear interest at such rate or rates and be in such form as may be determined by the chief financial officer. The chief financial officer shall determine all matters in connection with notes issued pursuant to this ordinance, and the chief financial officer's signature upon the notes shall be conclusive evidence as to all such determinations. All notes issued hereunder may be renewed from time to time subject to the provisions of the Local Bond Law. The chief financial officer is hereby authorized to sell part or all of the notes from time to time at public or private sale and to deliver them to the purchasers thereof upon receipt of payment of the purchase price plus accrued interest from their dates to the date of delivery thereof. The chief financial officer is directed to report in writing to the governing body at the meeting next succeeding the date when any sale or delivery of the notes pursuant to this ordinance is made. Such report must include the amount, the description, the interest rate and the maturity schedule of the notes sold, the price obtained and the name of the purchaser.
SECTION V
The Borough hereby certifies that it has adopted a capital budget or a temporary capital budget, as applicable. The capital or temporary capital budget of the Borough is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency herewith. To the extent that the purposes authorized herein are inconsistent with the adopted capital or temporary capital budget, a revised capital or temporary capital budget has been filed with the Division of Local Government Services.
SECTION VI
The following additional matters are hereby determined, declared, recited and stated:
(a) The purposes described in Section 3 of this bond ordinance are not current expenses. They are all improvements that the Borough may lawfully undertake as general improvements, and no part of the costs thereof has been or shall be specially assessed on property specially benefitted thereby.
(b) The average period of usefulness, computed on the basis of the respective amounts of obligations authorized for each purpose and the reasonable life thereof within the limitations of the Local Bond Law, is 9.26 years.
(c) The Supplemental Debt Statement required by the Local Bond Law has been duly prepared and filed in the office of the Clerk, and a complete executed duplicate thereof has been filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs of the State of New Jersey. Such statement shows that the gross debt of the Borough as defined in the Local Bond Law is increased by the authorization of the bonds and notes provided in this bond ordinance by $1,349,500, and the obligations authorized herein will be within all debt limitations prescribed by that Law.
(d) An aggregate amount not exceeding $212,775 for items of expense listed in and permitted under N.J.S.A. 40A:2-20 is included in the estimated costs indicated herein for the purposes or improvements.
SECTION VII
Any grant moneys received for the purposes described in Section 3 hereof shall be applied either to direct payment of the cost of the improvements or to payment of the obligations issued pursuant to this ordinance. The amount of obligations authorized but not issued hereunder shall be reduced to the extent that such funds are so used.
SECTION VIII
The chief financial officer of the Borough is hereby authorized to prepare and to update from time to time as necessary a financial disclosure document to be distributed in connection with the sale of obligations of the Borough and to execute such disclosure document on behalf of the Borough. The chief financial officer is further authorized to enter into the appropriate undertaking to provide secondary market disclosure on behalf of the pursuant to Rule 15c2-12 of the Securities and Exchange Commission (the “Rule”) for the benefit of holders and beneficial owners of obligations of the Borough and to amend such undertaking from time to time in connection with any change in law, or interpretation thereof, provided such undertaking is and continues to be, in the opinion of a nationally recognized bond counsel, consistent with the requirements of the Rule. In the event that the Borough fails to comply with its undertaking, the Borough shall not be liable for any monetary damages, and the remedy shall be limited to specific performance of the undertaking.
SECTION IX
The full faith and credit of the Borough are hereby pledged to the punctual payment of the principal of and the interest on the obligations authorized by this bond ordinance. The obligations shall be direct, unlimited obligations of the Borough, and the Borough shall be obligated to levy ad valorem taxes upon all the taxable real property within the for the payment of the obligations and the interest thereon without limitation of rate or amount.
SECTION X
This bond ordinance shall take effect 20 days after the first publication thereof after final adoption, as provided by the Local Bond Law.
SECOND READING
2008-09
BOND ORDINANCE PROVIDING FOR VARIOUS WATER AND SEWER IMPROVEMENTS IN AND BY THE BOROUGH OF HADDONFIELD, IN THE COUNTY OF CAMDEN, NEW JERSEY, APPROPRIATING $1,225,000 THEREFORE AND AUTHORIZING THE ISSUANCE OF $1,225,000 BONDS OR NOTES OF THE BOROUGH FOR FINANCING THE COST THEREOF.
BE IT ORDAINED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, New Jersey (not less than two-thirds of all members thereof affirmatively concurring) as follows:
SECTION I
The improvements described in Section 3 of this bond ordinance are hereby authorized to be undertaken by the Borough of Haddonfield, New Jersey (the “Borough”). For the several improvements or purposes described in Section 3, there are hereby appropriated the respective sums of money therein stated as the appropriation made for each improvement or purpose, such sums amounting in the aggregate to $1,225,000. No down payment is required as the purposes authorized herein are deemed self-liquidating and the obligations authorized herein are deductible from the gross debt of the Borough, as more fully explained in Section 6(e) of this ordinance.
SECTION II
In order to finance the cost of the improvements or purposes, negotiable bonds are hereby authorized to be issued in the principal amount of $1,225,000 pursuant to the Local Bond Law. In anticipation of the issuance of the bonds, negotiable bond anticipation notes are hereby authorized to be issued pursuant to and within the limitations prescribed by the Local Bond Law.
SECTION III
The several improvements hereby authorized and the several purposes for which the bonds are to be issued, the estimated cost of each improvement and the appropriation therefore, the estimated maximum amount of bonds or notes to be issued for each improvement and the period of usefulness of each improvement are as follows:
Purpose
Appropriation
and Estimated
Cost Estimated Maximum Amount of Bonds or Notes Period of Usefulness
a) Replacement of water mains, sewer mains, water services and sewer laterals as needed in connection with the 2008 Road Program
$1,025,000
$1,025,000
40 years
b) Bi-pass pump and emergency generator for pump station
$165,000
$165,000
40 years
c) Rehabilitation of water and sewer facilities
$35,000
$35,000
40 years
TOTALS $1,225,000 $1,225,000
The excess of the appropriation made for each of the improvements or purposes aforesaid over the estimated maximum amount of bonds or notes to be issued therefore, as above stated, is the amount of the down payment for each purpose.
SECTION IV
All bond anticipation notes issued hereunder shall mature at such times as may be determined by the chief financial officer; provided that no note shall mature later than one year from its date. The notes shall bear interest at such rate or rates and be in such form as may be determined by the chief financial officer. The chief financial officer shall determine all matters in connection with notes issued pursuant to this ordinance, and the chief financial officer's signature upon the notes shall be conclusive evidence as to all such determinations. All notes issued hereunder may be renewed from time to time subject to the provisions of the Local Bond Law. The chief financial officer is hereby authorized to sell part or all of the notes from time to time at public or private sale and to deliver them to the purchasers thereof upon receipt of payment of the purchase price plus accrued interest from their dates to the date of delivery thereof. The chief financial officer is directed to report in writing to the governing body at the meeting next succeeding the date when any sale or delivery of the notes pursuant to this ordinance is made. Such report must include the amount, the description, the interest rate and the maturity schedule of the notes sold, the price obtained and the name of the purchaser.
SECTION V
The Borough hereby certifies that it has adopted a capital budget or a temporary capital budget, as applicable. The capital or temporary capital budget of the Borough is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency herewith. To the extent that the purposes authorized herein are inconsistent with the adopted capital or temporary capital budget, a revised capital or temporary capital budget has been filed with the Division of Local Government Services.
SECTION VI
The following additional matters are hereby determined, declared, recited and stated:
(a) The improvements or purposes described in Section 3 of this bond ordinance are not current expenses. They are all improvements or purposes that the Borough may lawfully undertake as self-liquidating purposes of a municipal public utility. No part of the costs thereof has been or shall be specially assessed on property specially benefitted thereby.
(b) The average period of usefulness, computed on the basis of the respective amounts of obligations authorized for each purpose and the reasonable life thereof within the limitations of the Local Bond Law, is 40 years.
(c) The Supplemental Debt Statement required by the Local Bond Law has been duly prepared and filed in the office of the Clerk, and a complete executed duplicate thereof has been filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs of the State of New Jersey. Such statement shows that the gross debt of the Borough as defined in the Local Bond Law is increased by the authorization of the bonds and notes provided in this bond ordinance by $1,225,000, but that the net debt of the Borough determined as provided in the Local Bond Law is not increased by this bond ordinance. The obligations authorized herein will be within all debt limitations prescribed by that Law.
(d) An aggregate amount not exceeding $183,750 for items of expense listed in and permitted under N.J.S.A. 40A:2-20 is included in the estimated cost indicated herein for the purposes or improvements.
(e) This bond ordinance authorizes obligations of the Borough solely for purposes described in N.J.S.A. 40A:2-7(h). The obligations authorized herein are to be issued for a purposes that is deemed to be self-liquidating pursuant to N.J.S.A. 40A:2-47(a) and are deductible from gross debt pursuant to N.J.S.A. 40A:2-44(c).
SECTION VII
Any grant moneys received for the purposes described in Section 3 hereof shall be applied either to direct payment of the cost of the improvements or to payment of the obligations issued pursuant to this ordinance. The amount of obligations authorized but not issued hereunder shall be reduced to the extent that such funds are so used.
SECTION VIII
The chief financial officer of the Borough is hereby authorized to prepare and to update from time to time as necessary a financial disclosure document to be distributed in connection with the sale of obligations of the Borough and to execute such disclosure document on behalf of the Borough. The chief financial officer is further authorized to enter into the appropriate undertaking to provide secondary market disclosure on behalf of the pursuant to Rule 15c2-12 of the Securities and Exchange Commission (the “Rule”) for the benefit of holders and beneficial owners of obligations of the Borough and to amend such undertaking from time to time in connection with any change in law, or interpretation thereof, provided such undertaking is and continues to be, in the opinion of a nationally recognized bond counsel, consistent with the requirements of the Rule. In the event that the Borough fails to comply with its undertaking, the Borough shall not be liable for any monetary damages, and the remedy shall be limited to specific performance of the undertaking.
SECTION IX
The full faith and credit of the Borough are hereby pledged to the punctual payment of the principal of and the interest on the obligations authorized by this bond ordinance. The obligations shall be direct, unlimited obligations of the Borough, and the Borough shall be obligated to levy ad valorem taxes upon all the taxable real property within the Borough for the payment of the obligations and the interest thereon without limitation of rate or amount.
SECTION X
This bond ordinance shall take effect 20 days after the first publication thereof after final adoption, as provided by the Local Bond Law.
SECOND READING
2008-10
AN ORDINANCE TO AMEND ORDINANCE #1720 REGULATING TRAFFIC AND PARKING IN THE BOROUGH OF HADDONFIELD AND THE CODE OF THE BOROUGH OF HADDONFIELD, COUNTY OF CAMDEN, STATE OF NEW JERSEY, CHAPTER 232 THEREOF ENTITLED VEHICLES AND TRAFFIC TO CHANGE THE FEE STRUCTURE FOR METERED PARKING VIOLATIONS
Be it ordained by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
SECTION I
Ordinance #1720 regulating traffic and parking in the Borough of Haddonfield, also known as Chapter 232 of the codified ordinances of the Borough of Haddonfield entitled Vehicles and Traffic is hereby amended as follows:
1.) Ordinance #1720, Article XVII, entitled Metered Parking, also known as Section 232-32 of the codified ordinance entitled “Metered Parking” is amended to increase the penalties for multiple violations of metered parking by adding the following:
I. Multiple violations for metered parking.
Metered Parking penalties for multiple violations shall be as follows:
1) A motor vehicle owner who incurs a third, fourth or fifth metered parking violation in any one calendar year, upon conviction of such a violation, shall pay twice the penalty imposed for any single violation in a single calendar year.
2) A motor vehicle owner who incurs six or more metered parking violations in any one calendar year, upon conviction of such violation, shall pay triple the penalty imposed for a single violation in any single calendar year.
SECTION II
All ordinances or parts of ordinances inconsistent with this amending ordinance shall be and they are hereby repealed to the extent of such inconsistencies only.
SECTION III
If any section or provision of this ordinance shall be held unconstitutional or invalid by any court, the remaining sections and provisions shall, notwithstanding such holding, remain and be in full force and effect.
SECTION IV
This ordinance shall be in effect upon passage and publication according to law.
SECOND READING
2008-11
AN ORDINANCE TO AMEND THE CODE OF THE BOROUGH OF HADDONFIELD, COUNTY OF CAMDEN, STATE OF NEW JERSEY, CHAPTER 197 THEREOF ENTITLED SPECIAL IMPROVEMENT DISTRICT
Be it ordained by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
SECTION I
Chapter 197, entitled Special Improvement District, is hereby amended as follows:
1.) Section 197-5, entitled Assessment (the first paragraph), shall now read:
All costs of improvements and maintenance other than the costs of improvements and maintenance budgeted and paid for by the Borough of Haddonfield out of general funds, shall be determined and approved pursuant to N.J.S.A. 40:56-80 or N.J.S.A. 40:56-85, as determined by the District Management Corporation. The formula for the special improvement district assessment is as follows:
2.) Section 197-8, entitled District Management Corporation members and terms, is amended to delete and repeal this portion of item D:
However, the initial appointments, made in the year in which this ordinance is adopted, shall be for terms to expire as follows:
(1) One category (1) nonretail commercial business operator; once category (2) retail business owner; and one category (3) property owner shall server until 12/31/04;
(2) One category (1) nonretail commercial business operator; once category (2) retail business owner; and one category (3) property owner shall server until 12/31/05;
(3) One category (1) nonretail commercial business operator; once category (2) retail business owner; and one category (3) property owner shall server until 12/31/06;
(4) The category (5) resident shall serve until 12/31/06.
3.) Section 197-11, entitled Fiscal year; annual budget; public hearing; amendment, adoption by Borough Commissioners, is hereby amended as follows:
A. The fiscal year of the District and of the Corporation shall be the calendar year. The Corporation shall submit, no later than December 15 of the pre-tax year, a detailed annual budget for approval by the Commissioners.
4.) Section 197-17, entitled Sunset clause, is deleted and repealed.
SECTION II
All ordinances or parts of ordinances inconsistent with this amending ordinance shall be and they are hereby repealed to the extent of such inconsistencies only.
SECTION III
If any section or provision of this ordinance shall be held unconstitutional or invalid by any court, the remaining sections and provisions shall, notwithstanding such holding, remain and be in full force and effect.
SECTION IV
This ordinance shall be in effect upon passage and publication according to law.
SECOND READING
2008-12
AN ORDINANCE AMENDING THE CODE OF THE BOROUGH OF HADDONFIELD, COUNTY OF CAMDEN, STATE OF NEW JERSEY, CHAPTER 226, ENTITLED UTILITIES, WATER AND SEWER, TO FIX AND ESTABLISH THE RATES FOR THESE SERVICES FURNISHED BY THE BOROUGH OF HADDONFIELD
The Commissioners of the Borough of Haddonfield, County of Camden and State of New Jersey, do ordain:
SECTION I:
Chapter 226, Sections 16(A) and 17(A) of the Code of the Borough of Haddonfield hereby be amended to read as follows:
§226-16. Water rates.
A. The rates to be charged by the Borough of Haddonfield for water produced by the Borough shall be $4.50 per thousand gallons to be charged to customer for water which is furnished to a property as calculated from the meter reading or estimate used for billing beginning with the second quarter mailing.
§226-17. Sewer service rates.
A. The rate to be charged by the Borough of Haddonfield for sewer service shall be $2.15 per thousand gallons of water furnished to a property as calculated from the meter reading or estimate used for billing beginning with the second quarter mailing.
SECTION II:
All ordinances or parts of ordinances inconsistent with this amending ordinance be and they are hereby repealed to the extent of such inconsistencies only.
SECTION III:
If any section or provision of this ordinance shall be held unconstitutional or invalid by any court, the remaining sections and provisions shall, notwithstanding such holding, remain and be in full force and effect.
SECTION IV:
This ordinance shall be in effect upon passage and publication according to law.
2008-04-08-074
Authorization to Pay Vouchers
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the semi-monthly list of bills dated April 8, 2008 are approved for payment and are available for public inspection in the Borough’s Administration office:
2008-04-08-075
Authorization to Issue Checks – Fair Share Housing Estimate Refunds
BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that checks be drawn on the Fair Share Housing Escrow Account in the amounts listed below payable to those listed. These refunds represent overpayments of the Fair Share Housing estimates made when actual added assessments were set.
BLOCK LOT YEAR NAME & ADDRESS AMOUNT
11.18 2.05 2006 Gerald & Beverly Rowan
816 Princeton Avenue
Haddonfield, NJ 08033
$ 519.06
TOTAL: $ 519.06
2008-04-08-076
Authorization to Approve Appointments Municipal Alliance Committee
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the following appointments by made:
NAME BOARD/COMMISSION/POSITION EXPIRES
Shana Marshall Municipal Alliance Committee, July 2008
Community Member
Gene D’Orazio Municipal Alliance Committee, July 2008
Community Member
Michelle Sehdev Municipal Alliance Committee, July 2008
Community Member
2008-04-08-077
Authorization to Hold Various Downtown Events
WHEREAS, the Board of Commissioners of the Borough of Haddonfield deems it in the best interest of its citizens to encourage organized events and festivals for the benefit of the community; and
WHEREAS, the Partnership for Haddonfield (PfH) Marketing Committee wishes to sponsor an event entitled Mom’s the Word in conjunction with the Garden Club Herb Sale on Saturday, May 10, 2008 and in conjunction with the Elizabeth Haddon Basketball Tournament to be held Saturday, May 10 and Sunday, May 11, 2008.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
1. During the Mom’s the Word event on Saturday, May 10, 2008 various food purveyors in the commercial district are hereby given permission to display and sell food at tables on the sidewalk in the front of their stores or shops and food purveyors in Haddonfield whose shops are not on Kings Highway in the Commercial District may sell food as determined by the Committee at locations designated by the PfH Marketing Committee.
2. Strolling and stationary outdoor entertainment is hereby permitted along public sidewalks and places within the business district as designated by the PfH Marketing Committee on Saturday from 9:00 a.m. to 7:00 p.m.
3. Food vendors without building locations within Haddonfield must receive approval by the PfH Marketing Committee to display and sell goods, wares and food.
4. Permission is hereby granted to the Garden Club to hold their annual herb sale in Kings Court on Saturday, May 10, 2007 from 9:00 a.m. to 3:00 p.m. incorporating tables, small wire bleachers and decorations.
5. All food purveyors referenced above must either obtain a Temporary Event Permit from Camden County or an Outdoor Eating Facility Permit from the Borough of Haddonfield.
2008-04-08-078
Authorization to Purchase Police Car Under State Contract and Enter Into Lease Agreement
WHEREAS, the Borough of Haddonfield, pursuant to N.J.S.A. 40A:11-12, may purchase goods or services under state contract without advertising for bids, based on the premise that the State of New Jersey has undergone the public advertising requirements on behalf of contracting units within the State, and has identified the lowest responsible, responsive bidder for specified goods and services; and
WHEREAS, a 2008 Chevrolet Impala Police Car is available for $17,401.25 from Sansone’s Motor Fleet, 900 Highway 35, Ocean, New Jersey 07712, under State Contract #A70464; and
WHEREAS, the emergency equipment is available for $3,737.00 from Winner Ford of Cherry Hill, 75 Haddonfield-Berlin Road, Cherry Hill, New Jersey 08034.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
1. That Sansone’s Motor Fleet, 900 Highway 35, Ocean, New Jersey 07712, under State Contract #A70464, is offering a 2008 Chevrolet Impala for $17,401.25.
2. That Winner Ford of Cherry Hill, 75 Haddonfield-Berlin Road, Cherry Hill, New Jersey 08034 is offering the emergency equipment for $3,737.00.
3. That the Chief Financial Officer of the Borough has certified that the funds will be legally available in Account(s) # 8-01-25-240-000-251 (Police-Purchase of Vehicles).
4. That the appropriate officials are authorized to sign a three year lease-purchase agreement with Ford Motor Credit Company, The American Road, P.O. Box 1739, Dearborn, MI 48121-1739 for the lease of one (1) 2008 Chevrolet Impala Police Package vehicle for three (3) annual payments totaling $7,580.50 per year for a three (3) year total of $21,488.25.
2008-04-08-079
Authorization to Enter Into Lease Agreement for Public Works Vehicle GPS System
WHEREAS, the Borough of Haddonfield wants to enter into a lease agreement with Teletrac, Inc., 1720 Whitestone Expressway, Whitestone, New York 11357 for the use of Prism GPS units and associated message data terminals; and
WHEREAS, the terms of the lease include a down payment of $1,256.00 and 36 monthly payments of $686.00 for 11 Prism GPS units and 6 message data terminals with a buyout of $1.00 per unit at the end of the lease.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
1. That the appropriate Borough officials be authorized to sign a lease contract document with Teletrac, Inc., 1720 Whitestone Expressway, Whitestone, New York 11357 for $686.00 per month for 36 months, with a down payment of $1,256.00.
2. That the Chief Financial Officer of the Borough has certified that the 2008 funds will be legally available as provided in the Certificate of Available Funds.
2008-04-08-080
Authorization to Sign a County Interlocal Service Agreement for Municipal Alliance Grant
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the appropriate Borough officials be authorized to sign the proposed Interlocal Services Agreement between the County of Camden and Borough of Haddonfield in conjunction with the Governor’s Council on Alcoholism and Drug Abuse for the Year 2008.
2008-04-08-081
Authorization for Change Drawers in Various Offices
WHEREAS, it has been determined that adjustments need to be made to some of the Borough's existing change funds; and
WHEREAS, it has also been determined that there is a need for additional change funds; and
WHEREAS, the following list has been determined to accurately reflect the existing and additional change funds needed for the Borough's daily operations:
Municipal Court $90
Tax Collector $50
Administration $50
Public Works $100
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey that the change drawers be adjusted as stated above.
2008-04-08-082
Authorization to Approve Change Order No. 2 2007 Road Program
RESOLVED, by the Board of Commissioners, Borough of Haddonfield, County of Camden, State of New Jersey, that the contract between Paramount Enterprises, Inc., P.O. Box 3228, Cherry Hill, New Jersey 08034 and the Borough of Haddonfield for the 2007 Road Program be amended as follows:
Item No.
Description Quantity (+/-)
Amount
Balance
Original Contract Amount $787,243.00
Change Order No. 1 $ 29,611.40
EXTRAS
26E Bicycle Safe Grates 2 UN $ 715.00
33E Concrete Driveway, 6” Thick 412 SY $ 18,540.00
Sub-Total: $ 19,255.00
REDUCTIONS
4R Roadway Excavation 1372.34 CY ($ 13,723.40)
8R Geotextile 5540 CY ($ 5,540.00)
9R DGA 2240 SY ($ 13,440.00)
12R Hot Mix Asphalt Base Course Mix I-2, 3.5” Thick 140.82 TN ($ 9,857.40)
13R Hot Mix Asphalt Surface Course Mix I-5, 1.5” Thick 23.2 TN ($ 1,624.00)
17R Tack Coat 2058 GL ($ 2,058.00)
18R Prime Coat 3800 GL ($ 380.00)
19R Concrete Surface Course, 8” Thick 66 SY ($ 5,280.00)
25R Inlet Castings 1 UN ($ 1,540.00)
28R Reset Vent/Valve Boxes 32 UN ($ 320.00)
30R 9” x 18” Concrete Curb 1014 LF ($ 16,224.00)
31R Concrete Sidewalk 230.88 SY ($ 10,389.60)
36R Traffic Stripes 30 LF ($ 300.00)
40R Tree Removal Dia. 16” to 36” 1 UN ($ 2,000.00)
41R Tree Removal Over 36” Dia. 1 UN ($ 3,000.00)
42R Steel Tree Root Protection Plate 433 LF ($ 433.00)
43R Signs 60 SF ($ 3,000.00)
Sub-Total: ($ 89,109.40)
Adjustment Amount Based on Changed Order No. 2
$747,000.00
2008-04-08-083 April 8, 2008
Authorization to Advertise for Sealed Bids –
Public Works Chipper Truck
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the Borough Clerk is hereby authorized to advertise for the Receipt of Sealed Bids for a “CHIPPER TRUCK” for the Borough of Haddonfield’s Public Works Department to be received on or before Thursday, May 1, 2008 at 10:00 a.m. in Room 102 of the Haddonfield Borough Hall.
2008-04-08-084
Authorization to Advertise for Sealed Bids – Public Works Bucket Truck
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the Borough Clerk is hereby authorized to advertise for the Receipt of Sealed Bids for a “BUCKET TRUCK” for the Borough of Haddonfield’s Public Works Department to be received on or before Thursday, May 1, 2008 at 10:15 a.m. in Room 102 of the Haddonfield Borough Hall.
2008-04-08-085
Authorization for Outdoor Eating Facility – Amino Juice
WHEREAS, the Code of the Borough of Haddonfield, Chapter 151 permits outside eating facilities adjacent to existing restaurants and businesses selling prepared food in order to encourage the viability of restaurants and food-service establishments and to enhance the vitality of the Borough of Haddonfield; and
WHEREAS, the below listed business has submitted the required application and fees requesting such approval which has been reviewed by the Zoning Office with regard to compliance with the provisions of the Code.
NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey as follows:
1. That the following business has been authorized to have an outdoor eating facility from the date of this Resolution to December 31, 2008 pursuant to The Code of the Borough of Haddonfield, Chapter 151 and their application:
Amino Juice – 113 Kings Highway East
2. That the Borough of Haddonfield has received a certificate verifying they have an insurance liability policy with amounts of coverage of at least $1,000,000 acknowledging that outside seating is part of the coverage and naming the Borough of Haddonfield as an additional named insured.
3. That the above businesses comply with all other Federal, State and Local laws.
4. The above business hold harmless and indemnify the Borough of Haddonfield from any and all damages and/or claims, including attorney fees and court costs, which may arise out of its use of the public sidewalks in front of their premises.
5. No easement, license or right is hereby granted by this resolution other than the municipal consent, for the time period, as identified herein.
6. The Borough of Haddonfield reserves the right to terminate its consent as its sole discretion at any time during this period.
2008-04-08-086
Authorization to Display Merchandise – Born to Shop
WHEREAS, § 151-3 of the Code permits outside decorative displays of merchandise at retail properties within commercial zones based on specific guidelines and with the annual approval of the Board of Commissioners; and
WHEREAS, the below listed businesses have submitted the required applications and fees requesting such approval and have been reviewed by the Zoning Office with regard to compliance with the provisions of the Ordinance or have obtained a variance from the Planning Board.
NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey as follows:
1. That the following business will be authorized to have an outdoor decorative display of merchandise during 2008 pursuant to § 151-3 of the Code and their application:
Born to Shop – 407 Haddon Avenue
2. That such approvals are conditioned on the receipt by the Borough of a certificate verifying they have an insurance liability policy with amounts of coverage of at least $1,000,000 acknowledging that the display is part of the coverage and naming the Borough of Haddonfield as an additional named insured.
3. That the above businesses comply with all other Federal, State and Local laws.
4. The above business hold harmless and indemnify the Borough of Haddonfield from any and all damages and/or claims, including attorney fees and court costs, which may arise out of its use of the public sidewalks in front of their premises.
5. No easement, license or right is hereby granted by this resolution other than the municipal consent, for the time period, as identified herein.
6. The Borough of Haddonfield reserves the right to terminate its consent as its sole discretion at any time during this period.
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