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Last Updated: Jul 22nd, 2008 - 17:33:43
AGENDA
BOARD OF COMMISSIONERS
July 22, 2008
A. Call to Order and Announcement of Public Meetings (In accordance with the Open Public Meetings Act, notice of this meeting has been sent to the Retrospect and posted on the bulletin board in the Borough Hall)
B. Pledge of Allegiance, followed by Moment of Silence
C. Roll Call
D. Waive reading of Minutes and Approve as Posted
E. Public Hearing on 2008 Budget – 1st Amendment
F. Authorization to Amend 2008 Budget – 2nd Amendment
G. Adoption of 2008 Budget
ORDINANCES:
2008-16 Amend Chapter 232 – Vehicles and Traffic – Second Reading
2008-17 Defined Contribution Retirement Program – Second Reading
2008-18 Amend Chapter 232 – Vehicles and Traffic – Restricted Parking – First Reading
RESOLUTIONS:
157. Authorization to Pay Vouchers
158. Authorization to Pay School Taxes – 2nd Installment
159. Authorization to Pay County Taxes – 3rd Quarter
160. Authorization to Pay Business Improvement District Taxes (PfH) – 3rd Quarter
161. Authorization to Pay CCMUA Bills – Senior Citizens – 3rd Quarter
162. Authorization to Issue Check(s) – Fair Share Housing Estimate Refunds
163. Authorization to Issue Stop Payment and Reissue Check – Mark Ryan, Inc.
164. Authorization to Issue Check – Overpayment of Taxes
165. Authorization to Accept and Advertise Audit Report
166. Authorization to Provide a Tax Grace Period
167. Authorization to Apply for a Municipal Alliance Grant
168. Authorization to Approve Appointments – Haddonfield Municipal Alliance
169. Authorization to Approve Signed Bike Routes
170. Authorization to Advertise for Sealed Bids – Water Metering Equipment & Installation
171. Authorization to Reject Bids and Re-Advertise for Sealed Bids – Kings Court Hardscape Construction
172. Authorization to Release Performance Bond – P&D Construction, Inc.
173. Authorization to Sign Shared Services Agreement with Camden County – 2008-2009 PARIS Grant Projects
174. Authorization to Sign Shared Services Agreement with Camden County – Public Health Services
175. Authorization to Participate in Camden County Cooperative Pricing System bid for Bid A-34 for Copy and Computer Paper and Envelopes
176. Authorization to Approve Change Order No. 1 Final – Reconstruction of Mt. Vernon Avenue
177. Authorization to Allow Use of Borough Right-Of-Way – 311 Avondale Avenue
PROCLAMATIONS:
PUBLIC COMMENT
SECOND READING
2008-16
AN ORDINANCE OF THE BOROUGH OF HADDONFIELD, COUNTY OF CAMDEN AND STATE OF NEW JERSEY TO ADOPT BY REFERENCE CHAPTER 232, VEHICLES AND TRAFFIC, OF THE CODE OF THE BOROUGH OF HADDONFIELD
WHEREAS, a comprehensive codification of the Borough’s vehicles and traffic ordinances has been prepared; and
WHEREAS, the ordinances contained in the comprehensive codification had already been duly enacted at various times by the Board of Commissioners; and
WHEREAS, the comprehensive codification has been reviewed by the New Jersey Department of Transportation and preliminary approval has been given; and
WHEREAS, it is now necessary to adopt the Vehicles and Traffic Chapter prior to submission to the Department of Transportation for final approval.
NOW, THEREFORE BE IT ORDAINED, by the Board of Commissioners of the Borough of Haddonfield, in the County of Camden and State of New Jersey:
SECTION I
Pursuant to N.J.S.A. 40:49-4, there is hereby adopted and codified a new Chapter 232, Vehicles and Traffic, of the Code of the Borough of Haddonfield.
SECTION II
A complete copy of the new Chapter 232, Vehicles and Traffic, as adopted and codified by this ordinance has been filed in the office of the Municipal Clerk and shall remain there for the use and examination of the public until final action is taken on this ordinance.
SECTION III
All ordinances and parts of ordinances which are inconsistent with the provisions of this ordinance are hereby repealed to the extent of such inconsistency. Specifically, Ordinance No. 1720, as amended, is hereby repealed; provided, however, that any amendment to Ord. No. 1720 adopted subsequent to June 8, 2004, is hereby expressed saved from repeal and may be included in the new Chapter 232.
SECTION IV
If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be unconstitutional or invalid, such decision shall not affect the remaining portions of this ordinance.
SECTION V
This ordinance shall take effect immediately upon final passage, approval, and publication as required by law and upon approval by the Commissioner of the Department of Transportation.
SECOND READING
2006-17
AN ORDINANCE TO AMEND THE CODE OF THE BOROUGH OF HADDONFIELD, COUNTY OF CAMDEN, STATE OF NEW JERSEY, CHAPTER 42 THEREOF ENTITLED OFFICERS AND EMPLOYEES TO PROVIDE FOR REGULATIONS GOVERNING THE DETERMINATION OF POSITIONS ELIGIBLE FOR THE DEFINED CONTRIBUTION RETIREMENT PROGRAM
WHEREAS, the State Legislature recently adopted Chapter 92 of the Laws of 2007 (N.J.S. 43:15C-1 et seq.) to create the Defined Contribution Retirement Program to provide retirement benefits to various county and municipal officials; and
WHEREAS, N.J.S. 43:15C-2 requires the governing body of each county, municipality, and other local entity to adopt, as appropriate, either a resolution or ordinance to determine the positions that are substantially similar in nature to the advice and consent of the Senate for appointments by the Governor of the State, pursuant to guidelines or policy that shall be established by the Local Finance Board in the Department of Community Affairs, and for which officials appointed to such positions shall be eligible for and shall participate in the Defined Contribution Retirement Program, subject to the provisions of law; and,
WHEREAS, the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey has considered the guidelines issues by the Local Finance Board.
NOW THEREFORE, BE IT ORDAINED by the Board of Commissioners of the Borough of Haddonfield, in the County of Camden and State of New Jersey, as follows:
SECTION I
Chapter 42 of the codified ordinances of the Borough of Haddonfield, entitled Officers and Employees is hereby amended as follows, by adding a new Article:
ARTICLE V
State of New Jersey’s Defined Contribution Retirement Program
§ 42-13. Participating positions
A. Pursuant to N.J.S. 43:15C-2, the following positions are deemed to be eligible for and shall participate in the State of New Jersey’s Defined Contribution Retirement Program:
a. Borough Administrator
b. Borough Solicitor
c. Borough Engineer
d. Fire Chief
e. Planning Board Solicitor
f. Zoning Board of Adjustment Solicitor
g. Municipal Prosecutor
h. Public Defender
i. Municipal Court Judge
B. Individuals serving in the following positions are exempt from Defined Contribution Retirement Program membership, pursuant to N.J.S. 43:15C-2:
a. Certified Health Officer
b. Tax Collector
c. Chief Financial Officer
d. Construction Code Official
e. Qualified Purchasing Agent
f. Tax Assessor
g. Municipal Planner
h. Registered Municipal Clerk
i. Licensed Uniform Subcode Inspector
j. Superintendent of Public Works
k. Director of Utilities
l. Court Administrator
SECTION II
This Ordinance shall be implemented, construed and subject to the aforesaid Chapter 92 of the Laws of 2007 (N.J.S. 43:15C-1 et seq.) as amended from time to time, and any regulations or guidance documents from the Local Finance Board or the Division of Pensions and Benefits.
SECTION III
Should any part or parts of this Ordinance be held to be invalid by any competent court of law, such invalidity shall only affect the part or parts held to be invalid, and all other parts shall remain in effect.
SECTION IV
A copy of this Ordinance shall be filed with the Director of the Division of Pensions & Benefits of the New Jersey Department of the Treasury.
SECTION V
This ordinance shall take effect upon its passage and publication as required by law/take effect immediately.
FIRST READING
2008-18
AN ORDINANCE TO AMEND THE CODE OF THE BOROUGH OF HADDONFIELD, COUNTY OF CAMDEN, STATE OF NEW JERSEY, CHAPTER 232, ENTITLED VEHICLES AND TRAFFIC, TO ALLOW FOR RESTRICTED PARKING
Be it ordained by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
SECTION I
1. Chapter 232 of the codified ordinances of the Borough of Haddonfield, entitled Vehicles and Traffic, Article IV, entitled Parking, Section 28, entitled Parking prohibited during certain hours on certain streets is hereby amended to remove the following street:
Name of Street Sides Hours Location
Ardmore Avenue South 9:00 p.m. to 2:00 a.m. Haddon Avenue to Wood Lane
2. Chapter 232 of the codified ordinances of the Borough of Haddonfield, entitled Vehicles and Traffic, Article IV, entitled Parking, is hereby amended to include the following Section:
§232-28.1 Restricted parking
No personal shall park a vehicle between the dates and on the days specified below where so listed, or where no dates or days are specified, on any day, between the hours specified below, upon any of the streets or parts of streets described:
Name of Street Sides Hours Location
Ardmore Avenue South 9:00 p.m. to 2:00 a.m. Haddon Avenue to Wood Lane
SECTION II
All ordinances or parts of ordinances inconsistent with this amending ordinance shall be and they are hereby repealed to the extent of such inconsistencies only.
SECTION III
If any section or provision of this ordinance shall be held unconstitutional or invalid by any court, the remaining sections and provisions shall, notwithstanding such holding, remain and be in full force and effect.
SECTION IV
This ordinance shall be in effect upon passage and publication according to law.
2008-07-22-F
Authorization to Amend 2008 Budget - 2nd Amendment
WHEREAS, the local municipal budget for the year 2008 was approved on the 12th day
of February, 2008; and
WHEREAS, it is desired to further amend said approved budget.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the following amendments to the approved budget of 2008 be made:
RECORDED VOTE
Ayes} Nays}
Abstained} Absent}
GENERAL REVENUES
From To
3. Miscellaneous Revenue – Section B: State Aid Without Offsetting Appropriations
Consolidated Municipal Property Tax Relief Aid $ 346,489.00 $ 352,305.00
Garden State Trust 0.00 1.00
Total Section B: State Aid Without Offsetting Appropriations
1,293,323.00
1,299,140.00
Summary of Revenues
Total Section B: State Aid Without Offsetting
Appropriations $ 1,293,323.00 $ 1,299.140.00
Total Miscellaneous Revenues 2,629,252.61 2,635,069.61
5. Subtotal General Revenues 5,296,002.61 5,301,819.61
7. Total General Revenue $ 13,833,975.61 $ 13,839,792.61
GENERAL APPROPRIATIONS
(A) Operations – Within “CAPS”
Legal Services and Costs – Other Expenses $ 132,600.00 $ 138,417.00
Total Operations – Within “CAPS” $ 8,833,920.00 $ 8,839,737.00
Total Operations Including Contingent – Within “CAPS” 8,834,020.00 8,839,837.00
Detail:
Other Expenses 4,054,735.00 4,060,552.00
(H-1) Total General Appropriations for Municipal Purposes
within “CAPS” 9,100,020.00 9,105,837.00
(L) Subtotal General Appropriations 12,686,360.61 12,692,177.61
9. Total General Appropriations $ 13,833,975.61 $ 13,839,792.61
BE IT FURTHER RESOLVED, that a certified copy of this resolution be filed forthwith in the Office of the Director of Local Government Services for certification of the local municipal budget so amended.
2008-07-22-157
Authorization to Pay Vouchers
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the semi-monthly list of bills dated July 22, 2008 are approved for payment and are available for public inspection in the Borough’s Administration office.
2008-07-22-158
Authorization to Pay School Taxes – 2nd Installment
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield,
County of Camden, State of New Jersey, that TWO MILLION, NINE HUNDRED NINETY-EIGHT THOUSAND, FOUR HUNDRED EIGHTY-ONE DOLLARS AND NO CENTS ($2,998,481.00) be wired from the Current Account, payable to the account of the School District of Haddonfield to pay the second installment of the 2008-2009 School Year Tax.
2008-07-22-159
Authorization to Pay County Taxes – 3rd Quarter
BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that a check in the amount of THREE MILLION, ONE HUNDRED NINETY-FOUR THOUSAND, EIGHT HUNDRED THIRTY-TWO DOLLARS AND FIFTY-SIX CENTS ($3,194,832.56) payable on August 15, 2008 to the County of Camden to pay third quarter taxes as follows:
County Taxes $3,076,189.01
Open Space Tax $118,643.55
TOTAL $3,194,832.56
2008-07-22-160
Authorization to Issue Check BID Taxes for Partnership for Haddonfield, Inc. – 3rd Quarter
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that a check be drawn from the Current Account in the amount of SIXTY-TWO THOUSAND, FIVE HUNDRED DOLLARS AND NO CENTS ($62,500.00) payable to the account of the Partnership for Haddonfield, Inc. for the Business Improvement District of Haddonfield payment for the third quarter 2008.
2008-07-22-161
Authorization to Pay CCMUA – Senior Citizens - 3rd Quarter
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that a check be drawn on the Water and Sewer Account payable to the Camden County Municipal Utilities Authority in the amount of SEVEN THOUSAND, TWO HUNDRED FIFTY-SEVEN DOLLARS AND FORTY-NINE CENTS ($7,257.49) to pay the sewer bills for qualified low income senior citizens in accordance with § 226-21 of the Code for the third quarter of 2008.
No. of Qualified Senior Citizens 89
Unit Billing Rate $78.75
Adjustment $248.74
TOTAL AMOUNT DUE: $7,257.49
2008-07-22-162
Authorization to Issue Check – Fair Share Housing Estimate Refund
BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that checks be drawn on the Fair Share Housing Escrow Account in the amounts listed below payable to those listed. These refunds represent overpayments of the Fair Share Housing estimates made when actual added assessments were set.
BLOCK LOT YEAR NAME & ADDRESS AMOUNT
79 12 2007 The Haddonfield Building Co., LLC
1903 Country Club Drive
Cherry Hill, NJ 08003
RE: 17 S. Hinchman Avenue
Haddonfield, NJ 08033
$3,000.00
TOTAL: $3,000.00
2008-07-22-163
Authorization to Issue Stop Payment and Reissue Check – Mark Ryan, Inc.
WHEREAS, on December 31, 2007 check #1010 written to Mark Ryan was issued on the Fair Share Housing Escrow Account No. 7857834472; and
WHEREAS, said check was not received by Mark Ryan Inc. and has not been cashed as of July 22, 2008.
NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
1. That check #1010 dated December 31, 2007 in the amount of ONE THOUSAND TWO HUNDRED EIGHTY-SIX DOLLARS AND NO CENTS ($1,286.00) have a stop payment be placed on it.
2. That check #1027 for Mark Ryan, Inc. be issued in the amount of ONE THOUSAND TWO HUNDRED EIGHTY-SIX DOLLARS AND NO CENTS ($1,286.00) against the Fair Share Housing Escrow Account No. 7857834472.
2008-07-22-164
Authorization to Issue Check – Overpayment of Taxes
BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that checks be drawn on the Current Account in the amounts listed below payable to those listed. These refunds represent overpayments of taxes by mortgage companies and/or title companies when properties were sold or refinanced, when assessments were reduced by tax appeal, or when Added Assessment bills were paid twice.
BLOCK LOT YEAR NAME & ADDRESS AMOUNT
11.08 2.21 2006 James & Kathleen Jordan $1,204.30
269 Hawthorne Avenue
Haddonfield, NJ 08033
TOTAL: $1,204.30
2008-07-22-165
Authorization to Accept and Advertise Audit Report
WHEREAS, N.J.S.A. 40A:5-4 requires the governing body of every local unit to have made an annual audit of its books, accounts and financial transactions; and
WHEREAS, the Annual Report of Audit for the year 2006 has been filed by a Registered Municipal Accountant with the Haddonfield Borough Clerk as per the requirements of N.J.S.A. 40A:5-6, and a copy has been received by each member of the governing body; and
WHEREAS, R.S. 52:27BB-34 authorizes the Local Finance Board of the State of New Jersey to prescribe reports pertaining to the local fiscal affairs; and
WHEREAS, the Local Finance Board has promulgated N.J.A.C. 5:30-6.5, a regulation requiring that the governing body of each municipality shall by resolution, certify to the Local Finance Board of the State of New Jersey that all members of the governing body have reviewed, as a minimum, the sections of the annual audit entitled “Findings and Questioned Costs” or “Findings and Recommendations”; and
WHEREAS, the members of the governing body have personally reviewed as a minimum the Annual Report of Audit, and specifically the sections of the Annual Audit entitled “Findings and Questioned Costs” or “Findings and Recommendations” as evidenced by the group affidavit form of the governing body; and
WHEREAS, such resolution of certification shall be adopted by the governing body no later than forty-five days after the receipt of the annual audit, as per the regulations of the Local Finance Board; and
WHEREAS, all members of the governing body have received and have familiarized themselves with, at least, the minimum requirements of the Local Finance Board of the State of New Jersey, as stated aforesaid and have subscribed to the affidavit, as provided by the Local Finance Board; and
WHEREAS, failure to comply with the promulgations of the Local Finance Board of the State of New Jersey may subject the members of the governing body to the penalty provisions of R.S. 52:27BB-52 – to wit:
R.S. 52:27BB-52 – “A local officer or member of a local governing body who, after a date fixed for compliance, fails or refuses to obey an order of the director (Director of Local Government Services), under the provisions of this Article, shall be guilty of a misdemeanor and, upon conviction, may be fined no more than one thousand dollars ($1,000.00) or imprisoned for not more than one year, or both, in addition shall forfeit his office.”
NOW, THEREFORE BE IT RESOLVED, that the governing body of the Borough of Haddonfield, County of Camden, State of New Jersey, hereby states that it has complied with the promulgation of the Local Finance Board of the State of New Jersey dated July 30, 1968 and does hereby submit a certified copy of this resolution and the required affidavit to said Board to show evidence of said compliance.
2008-07-22-166
Authority to Provide Tax Grace Period
WHEREAS, mailing of the third quarter property tax bills was delayed due to the
timing of receipt of the certified aid figures from the State of New Jersey; and
WHEREAS, the Board of Commissioners of the Borough of Haddonfield wishes to allow the property owners of the Borough a sufficient period of time to pay their third quarter property tax bills.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
1. That the grace period for payment of the third quarter property tax bills shall be ten (10) days from August 1 to August 10, 2008.
2. That interest charged on third quarter taxes paid on or after August 11 through and inclusive of August 25, 2008 be at a rate of .0001%.
3. That interest charged on taxes received after August 25, 2008 be charged in accordance with the rates set by resolution dated January 2, 2008 and that said interest shall be computed retroactive to August 1, 2008 as required by State Statute.
2008-07-22-167
Authorization To Apply for a Municipal Alliance Grant
WHEREAS, the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey recognizes that the abuse of alcohol and drugs is a serious problem in our society amongst persons of all ages; and
WHEREAS, the Board of Commissioners further recognizes that it is incumbent upon not only public officials but upon the entire community to take action to prevent such abuses in our community; and
WHEREAS, the Board of Commissioners has applied for funding to the Governor’s Council on Alcoholism and Drug Abuse through the County of Camden.
NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey hereby recognizes the following:
1. The Board of Commissioners does hereby authorize submission of an application for the Haddonfield Municipal Alliance grant for calendar year 2009 in the amount of $14,226.00.
2. The Board of Commissioners acknowledges the terms and conditions for administering the Municipal Alliance grant, including the administrative compliance and audit requirements.
2008-07-22-168
Authorization to Approve Appointments Haddonfield Municipal Alliance
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the following appointments by made:
NAME BOARD/COMMISSION/POSITION EXPIRES
John Connell Municipal Alliance Committee, July 2009
Chairperson
Sharon McCullough Municipal Alliance Committee, July 2009
Borough Administrator
Richard Tsonis Municipal Alliance Committee, July 2009
Police Chief
Alan Fegley Municipal Alliance Committee, July 2009
School District Superintendent
Robert Bickel Municipal Alliance Committee, July 2009
School Athletic Director
John Toto Municipal Alliance Committee, July 2009
School District Guidance Counselor
Rev. William Getman Municipal Alliance Committee, July 2009
Senior Pastor
Nick Nicolay Municipal Alliance Committee, July 2009
Rotary Club President
Vanessa Morenzi Municipal Alliance Committee, July 2009
Community Member
Nancy Mulvenna Municipal Alliance Committee, July 2009
Community Member
Carol Smith Municipal Alliance Committee, July 2009
Community Member
July Greenburg Municipal Alliance Committee, July 2009
Community Member
Shana Marshall Municipal Alliance Committee, July 2009
Community Member
Gene D’Orazio Municipal Alliance Committee, July 2009
Community Member
Michelle Sehdev Municipal Alliance Committee, July 2009
Community Member
Marsha Marshall Municipal Alliance Committee, July 2009
Ex-Officio by BOE
Edward F. Borden Jr. Municipal Alliance Committee, May 2009
Ex-Officio by Borough
2008-07-22-169
Authorization to Approve Signed Bike Routes
WHEREAS, the Haddonfield Transportation and Pedestrian Safety (TAPS) Bicycle Subcommittee has submitted a proposal for a network of signed bicycle routes, as well as new and/or improved crosswalks for the dual purpose of providing safe crossing sites for pedestrians and for cyclists throughout the Borough; and
WHEREAS, approval by the Board of Commissioners would provide support needed to apply for funding for signage and publicity from grant agencies; and
WHEREAS, the following has been designated as the official bicycle routes:
1. Loop Route - beginning at Borough Hall, the “counter-clockwise” route is as follows: east on Kings Hwy. to Hopkins Lane; north (left) on Hopkins Lane through the park to Grove St.; cross Grove St. onto Hopkins Ave. to Wood Lane; north (right) on Wood Lane to Merion Ave.; west (left) on Merion Ave. to N. Haddon Ave.; north (right) on N. Haddon Ave. (briefly) to Mt Vernon Ave.; west (left) on Mt. Vernon to Barberry Ln.; south (left) on Barberry Ln. to Homestead Ave.; west (right) on Homestead Ave. to Hinchman Ave.; south (left) on Hinchman Ave. to Chews Landing Rd.; southwest (right) on Chews Landing Rd. (briefly) to Hickory Lane; east (left) on Hickory Lane to Warwick Rd.; south (right) on Warwick Rd. to Upland Way; east (left) on Upland Way to Center St.; north (left) on Center St. to Reillywood Ave.; west (left) on Reillywood Ave. to Chestnut St.; north (right) on Chestnut St. to Kings Highway; east (right) on Kings Hwy. returning to Borough Hall.
2. Gateway Route – linking the center of the Borough to the County Bike Route along Park Blvd. in Cherry Hill is as follows: Grove Street from the Borough line to Hopkins Lane/Avenue and Kings Highway East from the borough line to Hopkins Lane.
3. Other possible signed gateways – linking via Haddon Twp. to the county’s planned East Atlantic bikeway are as follows: Station Avenue and Chews Landing Road.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, State of New Jersey, County of Camden, approval of the TAPS Bicycle Subcommittee proposal is endorsed and it is agreed to support applications to funding agencies for Signed Bike Routes and improvements to crosswalks.
2008-07-22-170
Authorization to Advertise for Sealed Bids - Water Metering Equipment and Installation
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the Borough Clerk is hereby authorized to advertise for the Receipt of Sealed Bids for the Borough of Haddonfield to be received on or before Wednesday, August 20, 2008 in Room 102 of the Haddonfield Borough Hall as follows:
Contracts for Bid Bid Opening
Time
Integrated Ecoder Radio Frequency Meters with alternate bid for installation 10:00 a.m.
Encoder Radio Frequency Meters with alternate bid for installation 10:10 a.m.
Basic Radio Frequency Meters with alternate bid for installation 10:20 a.m.
Installation of Integrated Ecoder Radio Frequency Meters 10:30 a.m.
Installation of Encoder Radio Frequency Meters 10:40 a.m.
Installation of Basic Radio Frequency Meters 10:50 a.m.
2008-07-22-171
Authorization to Reject Bids and Re-Advertise for Sealed Bids – Kings Court Hardscape Construction
WHEREAS, the Board of Commissioners of the Borough of Haddonfield, caused a notice to be published in The Courier Post inviting the submission to the Borough Clerk at the Borough Hall on Tuesday, July 22, 2008 at 10:00 a.m. of Sealed Bids for “KINGS COURT HARDSCAPE CONSTRUCTION” for the Borough of Haddonfield; and
WHEREAS, the bid(s) received are as follows:
BIDDERS
BID AMOUNT
Marandino Concrete Co. $698,353.06
Paramount Enterprises, Inc. $918,956.00
Perna Finnigan $684,874.86
SMB Paving, LLC $673,937.33
WHEREAS, all bids exceeded the amount budgeted for this project.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that all bids be rejected and that the Borough Clerk is hereby authorized to re-advertise for bids for the “KINGS COURT HARDSCAPE CONSTRUCTION” for the Borough of Haddonfield to be received on or before Thursday, August 21, 2008 at 10:00 a.m. in Room 102 of the Haddonfield Municipal Building.
2008-07-22-172
Authorization to Release Performance Bond – P & D Construction
WHEREAS, the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey previously approved a Performance Bond for the Utility Replacement Project – 2007 Road Program – Rhoads Avenue - Contract #1 in accordance with the bid accepted for such work and awarded on June 26, 2007; and
WHEREAS, the engineer has conducted an inspection for this project and based upon their investigation it is recommend to release the Performance Bond.
WHEREAS, prior to the recommended release of the Performance Bond, the Borough Engineer’s recommend the activation of the Maintenance Bond in the amount of $479,497.90 to be held for a period of two (2) years.
WHEREAS, the effective date of activation of the Maintenance Bond is June 11, 2008; and
WHEREAS, the Borough of Haddonfield is in receipt of the recommended maintenance bond.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey that the Performance Bond be released in the amount of $405,829.69.
2008-07-22-173
Authorization to Sign Shared Services Agreement with Camden County– 2008-2009 PARIS Grant Projects
WHEREAS, pursuant to funding provided by the Public Archives and Records Infrastructure Support (PARIS) grants program, the County of Camden will provide microfilming of record books and record organization services to various municipalities in the County of Camden; and
WHEREAS, the Borough of Haddonfield desires to participate in these services with the County of Camden for the benefit of its residents; and
WHEREAS, participation by the Borough of Haddonfield will be at no cost to the municipality and all costs for these services will be borne by the County.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the appropriate Borough officials be authorized to sign an Interlocal Services Agreement with Camden County for participation in a shared services agreement for the provision of microfilming and records organization services with the County of Camden.
2008-07-22-174
Authorization to Sign Shared Services Agreement with Camden County Public Health Services
WHEREAS, the County of Camden employs the services of a designated full-time Health Officer for all public health services and activities, including technical and professional services, that meet the standards set for in N.J.A.C. 8:52, Public Health Practice Standards of Performance for Local Boards of Health in New Jersey; and
WHEREAS, municipalities may satisfy the State statutory requirement for the provision of a program meeting the provisions of N.J.A.C. 8:52 by entering into a Shared Services Agreement with another governmental unit and its recognized local health agency; and
WHEREAS, N.J.A.C. 40A:65-1 et seq (“Uniform Shared Services and Consolidated Act”) permits two local units to enter into a contract for any service which any party to the agreement is empowered to render within its jurisdiction; and
WHEREAS, this Agreement will require the County Health Officer to assume daily responsibility for the coordination and direction of all routine activities, emergencies and necessary responses on 365/24/7 basis for each municipality so participating and entering into this Shared Services Agreement; and
WHEREAS, there shall be no cost to each municipality entering into an agreement with the County for the provision of local Public Health Officer Services and all costs for these services shall be borne by the County; and
WHEREAS, the term for the Agreement shall be for a period to two years commencing August 1, 2008 and ending July 31, 2010, with automatic extensions for successive two year periods unless renegotiated or terminated by either party; and
WHEREAS, during the term of this Agreement, the Recipient shall indemnify and hold harmless the County, its agents and employees, for any liability which may attach or arise either during or at any time subsequent to the completion of this Agreement; and
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, State of New Jersey, County of Camden, in agreement with the County that their mutual public purposes and their best interest will be promoted by the execution and delivery of this Shared Services Agreement pursuant to the powers conferred by the Uniform Shared Services and Consolidation Act.
2008-07-22-175
Authorization to Participate in Camden County Cooperative Pricing System for Bid A-34 for Copy and Computer Paper and Envelopes
WHEREAS, the Borough of Haddonfield is a participant in a cooperative pricing project through Camden County known as Bid A-34, for Copy and Computer Paper and Envelopes under the Camden County Cooperative Pricing System, System Identifier No. 57 CCCPS; and
WHEREAS, the Board of Chosen Freeholders recommended the award as follows for the County and participating governments’ entities in the Cooperative for the term commencing September 1, 2008 through February 28, 2009 with the option of an additional six (6) months extension:
Bidder Name Bidder Address Items (Per Camden County Cooperative Pricing System
Office Basics 22 Creek Circle,
Boothwyn, PA 19061 List on File
Paper Mart, Inc. 11 Ridgedale Avenue
East Hanover, NJ 07936 List on File
W.B. Mason Co., Inc. 1435 Melrose Highway
Pennsauken, NJ 08110 List on File
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey as follows:
1. That contracts are hereby extended to Office Basics, 222 Creek Circle, Boothwyn, Pennsylvania 19061, Paper Mart, Inc., 151 Ridgedale Avenue, East Hanover, New Jersey 07936 and W.B. Mason Co., Inc., 1435 Melrose Highway, Pennsauken, New Jersey 08110 for the County and participating governments’ entities in the Cooperative for the term beginning September 1, 2008 through February 28, 2009 with an option for a six-month extension; and
2. That funding for this purpose for the Borough of Haddonfield shall not exceed the maximum line items for office supplies in the Borough of Haddonfield’s 2008 Budget and shall be encumbered prior to incurring the obligation pursuant to N.J.A.C. 5:34-5.3(b)(2).
2008-07-22-176
Authorization to Approve Change Order No. 1 FINAL Reconstruction of Mt. Vernon Avenue
RESOLVED, by the Board of Commissioners, Borough of Haddonfield, County of Camden, State of New Jersey, that the contract between Asphalt Paving Systems, Inc., P.O. Box 530, Hammonton, New Jersey 08037 and the Borough of Haddonfield for the FY 2007 NJDOT Trust Fund – Reconstruction of Mt. Vernon Avenue.
Original Contract Amount $219,695.50
Item No.
Description Quantity (+/-)
Amount
Balance
EXTRAS
6E Superpave Hot Mix Asphalt 9.5M64 Surface Course, 2” Thk 28 TN 1,904.00
15E Public Sidewalk Ramp Detectable Warning, Truncated Domes 8 SF 240.00
22E Reset Brick Pavers 3 SY 360.00
Sub-Total: $2,504.00
REDUCTIONS
4R Stabilized Soil Aggregate Base Course, Rd. Mixed, 6” Thk 355 SY (3,266.00)
5R Stabilizing Agent 1115 GL (2,096.20)
7R Prime Coat 750 GL (7.50)
10R Reset Vent/Valve Box 1 UN (100.00)
11R Concrete Curb, 9” X 18” 205 LF (4,305.00)
12R Concrete Sidewalk, 4” Thk 114 SY (5,700.00)
14R Concrete Driveway, 6” Thk 25 SY (1,700.00)
20R Steel Tree Root Protect, Plate Signs 50 LF (2,000.00)
21R Signs 8 SF (640.00)
23R Borrow Excavation 90 CY (900.00)
24R Borrow Topsoil 90 CY (2,700.00)
28R Tree Removal 18” – 36” 1 UN (3,500.00)
29R Tree Removal Over 36” 1 UN (6,000.00)
Sub-Total: ($32,914.70)
TOTAL ADJUSTMENTS:
($30,410.70)
Adjustment Amount Based on Changed Order No. 1-FINAL $189,284.80
2008-07-22-177
Authorization to Allow Use of Borough Right-of-Way Block 97, Lot 3.01
WHEREAS, the homeowners of a property located at Block 97, Lot 3.01, otherwise known as 311 Avondale Avenue, wish to construct a retaining at the front of their property; and
WHEREAS, this retaining wall will extend into the public right-of-way.
THEREFORE, BE IT RESOLVED, by the Board of Commissioner of the Borough of Haddonfield, County of Camden, State of New Jersey that:
1. The use of the public right-of-way is approved for Block 97, Lot 3.01, otherwise known as 311 Avondale Avenue, by no more than four (4) feet from the homeowner’s boundary line.
2. The Borough reserves the right to cause the retaining wall to be removed at the owner’s expense.
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