April 22, 2008
By Deanna Speck, Borough Clerk
Apr 22, 2008, 19:30
AGENDA
BOARD OF COMMISSIONERS
April 22, 2008
A. Call to Order and Announcement of Public Meetings (In accordance with the Open Public Meetings Act, notice of this meeting has been sent to the Retrospect and posted on the bulletin board in the Borough Hall)
B. Pledge of Allegiance, followed by Moment of Silence
C. Roll Call
D. Waive reading of Minutes and Approve as Posted
ORDINANCES:
2008-11 Amend Chapter 197 – Special Improvement District – Second Reading
2008-12 Ordinance Fixing and Establishing Water and Sewer Rates – Second Reading
RESOLUTIONS:
87. Authorization to Pay Vouchers
88. Authorization to Issue Checks – Overpayment of Taxes
89. Authorization to Pay School Taxes – 11th Installment
90. Authorization to Advertise for Sealed Bids – Utility Work: Colonial Avenue and Lake St.
91. Authorization to Reject Bids – Water Metering Equipment
92. Authorization to Reject Bids – Water Meter Installation
93. Authorization to Award Bid – Emergency Water Main Repairs
94. Authorization to Award Bid – Emergency Sewer Main Repairs
95. Authorization to Award Bid – Water and Sewer Lateral Work
96. Authorization to Sign Agreements – Land Purchase
97. Authorization to Sign Interlocal Service Agreement with Cherry Hill Fire District 13 – For a Shared Vehicle and Equipment Agreement
98. Authorization for Outdoor Eating Facility Permit – Various
99. Authorization to Display Merchandise – N.K. Thaine
PROCLAMATIONS:
Odyssey of the Mind Day – April 22, 2008
National Historic Preservation Month – May 2008
Arbor Day – April 25, 2008
Earth Day – April 26, 2008
PUBLIC COMMENT
SECOND READING
2008-11
AN ORDINANCE TO AMEND THE CODE OF THE BOROUGH OF HADDONFIELD, COUNTY OF CAMDEN, STATE OF NEW JERSEY, CHAPTER 197 THEREOF ENTITLED SPECIAL IMPROVEMENT DISTRICT
Be it ordained by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
SECTION I
Chapter 197, entitled Special Improvement District, is hereby amended as follows:
1.) Section 197-5, entitled Assessment (the first paragraph), shall now read:
All costs of improvements and maintenance other than the costs of improvements and maintenance budgeted and paid for by the Borough of Haddonfield out of general funds, shall be determined and approved pursuant to N.J.S.A. 40:56-80 or N.J.S.A. 40:56-85, as determined by the District Management Corporation. The formula for the special improvement district assessment is as follows:
2.) Section 197-8, entitled District Management Corporation members and terms, is amended to delete and repeal this portion of item D:
However, the initial appointments, made in the year in which this ordinance is adopted, shall be for terms to expire as follows:
(1) One category (1) nonretail commercial business operator; once category (2) retail business owner; and one category (3) property owner shall server until 12/31/04;
(2) One category (1) nonretail commercial business operator; once category (2) retail business owner; and one category (3) property owner shall server until 12/31/05;
(3) One category (1) nonretail commercial business operator; once category (2) retail business owner; and one category (3) property owner shall server until 12/31/06;
(4) The category (5) resident shall serve until 12/31/06.
3.) Section 197-11, entitled Fiscal year; annual budget; public hearing; amendment, adoption by Borough Commissioners, is hereby amended as follows:
A. The fiscal year of the District and of the Corporation shall be the calendar year. The Corporation shall submit, no later than December 15 of the pre-tax year, a detailed annual budget for approval by the Commissioners.
4.) Section 197-17, entitled Sunset clause, is deleted and repealed.
SECTION II
All ordinances or parts of ordinances inconsistent with this amending ordinance shall be and they are hereby repealed to the extent of such inconsistencies only.
SECTION III
If any section or provision of this ordinance shall be held unconstitutional or invalid by any court, the remaining sections and provisions shall, notwithstanding such holding, remain and be in full force and effect.
SECTION IV
This ordinance shall be in effect upon passage and publication according to law.
SECOND READING
2008-12
AN ORDINANCE AMENDING THE CODE OF THE BOROUGH OF HADDONFIELD, COUNTY OF CAMDEN, STATE OF NEW JERSEY, CHAPTER 226, ENTITLED UTILITIES, WATER AND SEWER, TO FIX AND ESTABLISH THE RATES FOR THESE SERVICES FURNISHED BY THE BOROUGH OF HADDONFIELD
The Commissioners of the Borough of Haddonfield, County of Camden and State of New Jersey, do ordain:
SECTION I:
Chapter 226, Sections 16(A) and 17(A) of the Code of the Borough of Haddonfield hereby be amended to read as follows:
§226-16. Water rates.
A. The rates to be charged by the Borough of Haddonfield for water produced by the Borough shall be $4.50 per thousand gallons to be charged to customer for water which is furnished to a property as calculated from the meter reading or estimate used for billing beginning with the second quarter mailing.
§226-17. Sewer service rates.
A. The rate to be charged by the Borough of Haddonfield for sewer service shall be $2.15 per thousand gallons of water furnished to a property as calculated from the meter reading or estimate used for billing beginning with the second quarter mailing.
SECTION II:
All ordinances or parts of ordinances inconsistent with this amending ordinance be and they are hereby repealed to the extent of such inconsistencies only.
SECTION III:
If any section or provision of this ordinance shall be held unconstitutional or invalid by any court, the remaining sections and provisions shall, notwithstanding such holding, remain and be in full force and effect.
SECTION IV:
This ordinance shall be in effect upon passage and publication according to law.
2008-04-22-087
Authorization to Pay Vouchers
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the semi-monthly list of bills dated April 22, 2008 are approved for payment and are available for public inspection in the Borough’s Administration office:
2008-04-22-088
Authorization to Issue Checks – Overpayment of Taxes
BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that checks be drawn on the Current Account in the amounts listed below payable to those listed. These refunds represent overpayments of taxes by mortgage companies and/or title companies when properties were sold or refinanced, when assessments were reduced by tax appeal, or when Added Assessment bills were paid twice.
BLOCK LOT YEAR NAME & ADDRESS AMOUNT
11.02 3.13 2008 Countrywide Tax Services Corp $1,948.24
PO Box 5012
Woodland Hills, CA 91365-5012
92 8 2008 Countrywide Tax Services Corp $4,335.53
PO Box 5012
Woodland Hills, CA 91365-5012
TOTAL: $6,283.77
2008-04-22-089
Authorization to Pay School Taxes – 11th Installment
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield,
County of Camden, State of New Jersey, that TWO MILLION NINE HUNDRED FIFTY-FOUR THOUSAND THREE HUNDRED EIGHT DOLLARS AND NO CENTS ($2,954,308.00) be wired from the Current Account, payable to the account of the School District of Haddonfield to pay the eleventh installment of the 2007-2008 School Year Tax.
2008-04-22-090
Authorization to Advertise for Sealed Bids – Utility Work: Colonial Avenue and Lake Street
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the Borough Clerk is hereby authorized to advertise for the Receipt of Sealed Bids for “UTILITY WORK: COLONIAL AVENUE AND LAKE STREET” for the Borough of Haddonfield to be received on or before Tuesday, May 6, 2008 at 10:00 a.m. in Room 102 of the Haddonfield Borough Hall.
2008-04-22-091
Authorization to Reject Bids – Water Metering Equipment
WHEREAS, the Board of Commissioners of the Borough of Haddonfield caused a notice to be published in the Retrospect inviting the submission to the Borough Clerk at the Borough Hall on Wednesday, February 14, 2008 at 2:00 p.m. of Sealed Bids for Water Metering Equipment for the Borough of Haddonfield; and
WHEREAS, the bid(s) received are as follows:
BIDDERS BID AMOUNT
L/B Water Service, Inc. $775,675.00
H.D. Supply Waterworks, Ltd. $763,355.00
Rio Supply, Inc. $1,103,100.00
WHEREAS, it has been decided that the high bidder is being rejected due to their high bid and the remaining bidders are being rejected due to the exceptions that were taken with regard to the specifications.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners, County of Camden, State of New Jersey, that all bids be rejected.
2008-04-22-092
Authorization to Reject Bids – Water Meter Installation
WHEREAS, the Board of Commissioners of the Borough of Haddonfield, caused a notice to be published in the Retrospect inviting the submission to the Borough Clerk at the Borough Hall on Wednesday, February 14, 2008 at 2:00 p.m. of Sealed Bids for Water Meter Installation for the Borough of Haddonfield; and
WHEREAS, the bid(s) received are as follows:
BIDDERS BID AMOUNT ALTERNATE BID AMOUNT
In Line Servies $396,008.00 $7,422.00
Ivymont Construction $394,931.10 $1,855.50
National Metering Services $404,740.90 $14,844.00
4RO Services $$532,742.85 $6,865.35
WHEREAS, it has been determined that due to the rejection of the water metering equipment purchase bids it is necessary to reject the installation bids at this time
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners, County of Camden, State of New Jersey, that all bids be rejected.
2008-04-22-093
Authorization to Award Bid – Emergency Water Main Repairs
WHEREAS, the Board of Commissioners of the Borough of Haddonfield, caused a notice to be published in the Retrospect inviting the submission to the Borough Clerk at the Borough Hall on Thursday, April 17, 2008 at 10:15 a.m. of Sealed Bids for Emergency Water Main Repairs for the Borough of Haddonfield; and
WHEREAS, the bid(s) received are as follows:
BIDDERS BASE BID AMOUNT
4RO Services, Inc. Bid on file in Clerk’s Office
Henkels & McCoy, Inc. Bid on file in Clerk’s Office
Garrison Enterprise, Inc. Bid on file in Clerk’s Office
Ivymont Construction Co. Bid on file in Clerk’s Office
Neri’s Construction & Rental, Inc. Bid on file in Clerk’s Office
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
1. That 4RO Services, Inc. 650 Deer Road, Cherry Hill, New Jersey 08034 is hereby determined to be the lowest qualified bidder in connection with the receipt of Sealed Bids on April 17, 2008 for Emergency Water Main Repairs for the Borough of Haddonfield.
2. That the Chief Financial Officer of the Borough has certified that the funds will be legally available in Account(s) # 08-09-55-509-000-281W/S – Water Main Replacement.
3. That the proper officer or officers of the Borough of Haddonfield be, and they are authorized and directed for and in the name of said Borough to execute a contract with the above listed bidder for contract amounts specified in the bids.
2008-04-22-094
Authorization to Award Bid – Emergency Sewer Main Repairs
WHEREAS, the Board of Commissioners of the Borough of Haddonfield, caused a notice to be published in the Retrospect inviting the submission to the Borough Clerk at the Borough Hall on Thursday, April 17, 2008 at 10:00 a.m. of Sealed Bids for Emergency Sewer Main Repairs for the Borough of Haddonfield’s Sewer System; and
WHEREAS, the bid(s) received are as follows:
BIDDERS BID AMOUNTS
4RO Services, Inc. Bid on file in Clerk’s Office
Garrison Enterprise, Inc. Bid on file in Clerk’s Office
Ivymont Construction Co. Bid on file in Clerk’s Office
Neri’s Construction & Rental, Inc. Bid on file in Clerk’s Office
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
1. That 4RO Services, Inc. 650 Deer Road, Cherry Hill, New Jersey 08034 is hereby determined to be the lowest qualified bidder in connection with the receipt of Sealed Bids on April 17, 2008 for Emergency Sewer Main Repairs for the Borough of Haddonfield.
2. That the Chief Financial Officer of the Borough has certified that the funds will be legally available in Account(s) # 8-09-55-509-000-224 (W/S – Misc. Maint. Of Utility System).
3. That the proper officer or officers of the Borough of Haddonfield be, and they are authorized and directed for and in the name of said Borough to execute a contract with the above listed bidder for contract amounts specified in the bids.
2008-04-22-095
Authorization to Award Bid – Water Service and Sewer Lateral Work
WHEREAS, the Board of Commissioners of the Borough of Haddonfield, caused a notice to be published in the Retrospect inviting the submission to the Borough Clerk at the Borough Hall on Thursday, April 17, 2008 at 10:30 a.m. of Sealed Bids for Water Service and Sewer Lateral Work for the Borough of Haddonfield; and
WHEREAS, the bid(s) received are as follows:
BIDDERS BASE BID AMOUNT
Henkels & McCoy, Inc. Bid on file in Clerk’s Office
Ivymont Construction Co. Bid on file in Clerk’s Office
4RO Service, Inc. Bid on file in Clerk’s Office
Garrison Enterprise, Inc. Bid on file in Clerk’s Office
Neri’s Construction & Rental, Inc. Bid on file in Clerk’s Office
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
1. That Ivymont Construction Company, 235 W. Nicholson Road, Audubon, New Jersey 08106 is hereby determined to be the lowest qualified bidder in connection with the receipt of Sealed Bids on April 4, 2007 for Water Service and Sewer Lateral Work for the Borough of Haddonfield’s Water Plant.
2. That the Chief Financial Officer of the Borough has certified that the funds will be legally available in Account(s) # 08-09-55-509-000-224 (W/S – Misc. Maint. Of Utility System.
3. That the proper officer or officers of the Borough of Haddonfield be, and they are authorized and directed for and in the name of said Borough to execute a contract with the above listed bidder for contract amounts specified in the bids.
2008-04-22-096
Authorization to Sign Agreements – Land Purchases
WHEREAS, the Borough of Haddonfield previously authorized the appropriate officials to sign agreements with three homeowners for partial lot land purchases of property located near the Borough Hall parking lot; and
WHEREAS, the properties to be sub-divided consist of:
Richard W. and Debora Chew Total Purchase Price: $92,415.00
258 Kings Highway East Less Deposit ($ 5,000.00)
Haddonfield, NJ 08033 $87,415.00
Block 33, Lot 16 (partial lot)
Michael Berger Total Purchase Price: $129,000.00
264 Kings Highway East Less Deposit ($ 5,000.00)
Haddonfield, NJ 08033 $124,000.00
Block 33, Lot 18 (partial lot)
Janice Holl Total Purchase Price: $57,585.00
256 Kings Highway East Less Deposit ($ 5,000.00)
Haddonfield, NJ 08033 $52,585.00
Block 33, Lot 60 (partial lot)
WHEREAS, the Borough of Haddonfield has subsequently obtained approval from the State Historic Preservation Office (SHPO) for the sub-division of these properties; and
WHEREAS, the Borough of Haddonfield has also obtained a waiver of the scarce resource restraints currently in affect upon the Borough from the Council on Affordable Housing (COAH) for these same properties; and
WHEREAS, the Planning Board of the Borough of Haddonfield has reviewed and approved the sub-division of the properties.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the appropriate officials are authorized to sign all necessary documents to effectuate the purchase of the sub-divided property with the owners of Block 33 Lot 16, Block 33 Lot 18 and Block 33 Lot 60.
2008-04-22-097
Authorization to Sign Agreements – Haddon Fire Company No. 1 and Cherry Hill Fire District No. 13
WHEREAS, Cherry Hill Fire District No. 13 and Haddon Fire Company No. 1 (hereinafter collectively referred to as the “entities”) are public entities engaged in the providing of emergency services; and
WHEREAS, these entities have agreed that it would be beneficial to allow for cross-training and the use of fire apparatus and equipment between the entities under certain conditions; and
WHEREAS, the agreements have been reviewed and deemed acceptable.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield that the appropriate officials are authorized to sign said agreements.
2008-04-22-098
Authorization for Outdoor Eating Facility – Various
WHEREAS, the Code of the Borough of Haddonfield, Chapter 151 permits outside eating facilities adjacent to existing restaurants and businesses selling prepared food in order to encourage the viability of restaurants and food-service establishments and to enhance the vitality of the Borough of Haddonfield; and
WHEREAS, the below listed business has submitted the required application and fees requesting such approval which has been reviewed by the Zoning Office with regard to compliance with the provisions of the Code;
NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey as follows:
1. That the following business has been authorized to have an outdoor eating facility from the date of this Resolution to December 31, 2008 pursuant to The Code of the Borough of Haddonfield, Chapter 151 and their application:
Tre Famiglia Italian Restaurant – 403 N. Haddon Avenue
The Crepe and Paper – 116 Kings Highway East
Tony’s Pizza – 419 N. Haddon Avenue
The Corner Bistro – 59 Kings Highway East
Casabella Trattoria Inc. – 51 Kings Highway East
2. That the Borough of Haddonfield has received a certificate verifying they have an insurance liability policy with amounts of coverage of at least $1,000,000 acknowledging that outside seating is part of the coverage and naming the Borough of Haddonfield as an additional named insured.
3. That the above businesses comply with all other Federal, State and Local laws.
4. The above business hold harmless and indemnify the Borough of Haddonfield from any and all damages and/or claims, including attorney fees and court costs, which may arise out of its use of the public sidewalks in front of their premises.
5. No easement, license or right is hereby granted by this resolution other than the municipal consent, for the time period, as identified herein.
6. The Borough of Haddonfield reserves the right to terminate its consent as its sole discretion at any time during this period.
2008-04-22-099
Authorization to Display Merchandise – N.K. Thaine
WHEREAS, § 151-3 of the Code permits outside decorative displays of merchandise at retail properties within commercial zones based on specific guidelines and with the annual approval of the Board of Commissioners; and
WHEREAS, the below listed businesses have submitted the required applications and fees requesting such approval and have been reviewed by the Zoning Office with regard to compliance with the provisions of the Ordinance or have obtained a variance from the Planning Board;
NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey as follows:
1. That the following business will be authorized to have an outdoor decorative display of merchandise during 2008 pursuant to § 151-3 of the Code and their application:
N.K. Thaine – 128 Kings Highway East
2. That such approvals are conditioned on the receipt by the Borough of a certificate verifying they have an insurance liability policy with amounts of coverage of at least $1,000,000 acknowledging that the display is part of the coverage and naming the Borough of Haddonfield as an additional named insured.
3. That the above businesses comply with all other Federal, State and Local laws.
4. The above business hold harmless and indemnify the Borough of Haddonfield from any and all damages and/or claims, including attorney fees and court costs, which may arise out of its use of the public sidewalks in front of their premises.
5. No easement, license or right is hereby granted by this resolution other than the municipal consent, for the time period, as identified herein.
6. The Borough of Haddonfield reserves the right to terminate its consent as its sole discretion at any time during this period.
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