May 13, 2008
By Deanna Speck, Borough Clerk
May 13, 2008, 19:30
AGENDA
BOARD OF COMMISSIONERS
May 13, 2008
A. Call to Order and Announcement of Public Meetings (In accordance with the Open Public Meetings Act, notice of this meeting has been sent to the Retrospect and posted on the bulletin board in the Borough Hall)
B. Pledge of Allegiance, followed by Moment of Silence
C. Roll Call
D. Waive reading of Minutes and Approve as Posted
ORDINANCES:
RESOLUTIONS:
100. Authorization to Pay Vouchers
101. Authorization to Pay County Taxes – 2nd Quarter
102. Authorization to Pay Business Improvement District Taxes (PfH) – 2nd Quarter
103. Authorization to Pay CCMUA-Senior Citizens
104. Authorization for Outdoor Eating Facility – duo Italian Bistro
105. Authorization to Approve Appointment – OEM Coordinator
106. Authorization to Release Escrow for Jobel Drive Repaving – Daryl Vermaat Construction
107. Authorization to Advertise for Sealed Bids – Sewer Utility Work: Westminster Ave.
108. Authorization to Advertise for Sealed Bids – Road Reconstruction: Westminster Ave.
109. Authorization to Award Bid - Utility Work: Colonial Avenue and Lake St.
110. Authorization to Award Bid – Chipper Truck
111. Authorization to Award Bid – Bucket Truck
112. Auth. to Permit Insurance Coverage for Certain Organizations – Haddonfield Farmer’s Market
113. Authorization to Sign Agreement for Professional Services – Water Rate Case Intervention - Anthony R. Francioso, Esq. of Fornaro Francioso, LLC
114. Authorization to Sign Agreement for Professional Services – Water Rate Case Intervention - Raymond E. Makul
115. Authorization to Extend Participation in Camden County Cooperative Pricing System – Deer Carcass Removal Services
116. Authorization to Amend Contract – Reassessment Data Management
PROCLAMATIONS:
PUBLIC COMMENT
2008-05-13-100 May 13, 2008
Authorization to Pay Vouchers
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the semi-monthly list of bills dated May 13, 2008 are approved for payment and are available for public inspection in the Borough’s Administration office:
2008-05-13-101 May 13, 2008
Authorization to Pay County Taxes – Second Quarter
BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that a check in the amount of THREE MILLION, TWO HUNDRED NINETY-SIX THOUSAND, EIGHT HUNDRED SIXTY DOLLARS AND TWENTY-SEVEN CENTS ($3,296,860.27) payable on May 15, 2008 to the County of Camden to pay second quarter taxes as follows:
County Taxes $3,196,950.15
Open Space Tax 99,910.12
TOTAL $3,296,860.27
2008-05-13-102 May 13, 2008
Authorization to Issue Check
BID Taxes for Partnership for Haddonfield, Inc. – 2nd Quarter
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that a check be drawn from the Current Account in the amount of SIXTY-TWO THOUSAND FIVE HUNDRED DOLLARS AND NO CENTS ($62,500.00) payable to the account of the Partnership for Haddonfield, Inc. for the Business Improvement District of Haddonfield payment for the second quarter 2008.
2008-05-13-103 May 13, 2008
Authorization to Pay CCMUA – Senior Citizens - 2nd Quarter
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that a check be drawn on the Water and Sewer Account payable to the Camden County Municipal Utilities Authority in the amount of SEVEN THOUSAND SEVEN HUNDRED THREE DOLLARS AND NINETY-TWO CENTS ($7,903.92) to pay the sewer bills for qualified low income senior citizens in accordance with § 226-21 of the Code for the second quarter of 2008.
No. of Qualified Senior Citizens 90
Unit Billing Rate $78.75
Adjustment $616.42
TOTAL AMOUNT DUE: $7,703.92
2008-05-13-104 May 13, 2008
Authorization for Outdoor Eating Facility – due Italian Bistro
WHEREAS, the Code of the Borough of Haddonfield, Chapter 151 permits outside eating facilities adjacent to existing restaurants and businesses selling prepared food in order to encourage the viability of restaurants and food-service establishments and to enhance the vitality of the Borough of Haddonfield; and
WHEREAS, the below listed business has submitted the required application and fees requesting such approval which has been reviewed by the Zoning Office with regard to compliance with the provisions of the Code;
NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey as follows:
1. That the following business has been authorized to have an outdoor eating facility from the date of this Resolution to December 31, 2008 pursuant to The Code of the Borough of Haddonfield, Chapter 151 and their application:
Due Italian Bistro – 146-148 Kings Highway East
2. That the Borough of Haddonfield has received a certificate verifying they have an insurance liability policy with amounts of coverage of at least $1,000,000 acknowledging that outside seating is part of the coverage and naming the Borough of Haddonfield as an additional named insured.
3. That the above businesses comply with all other Federal, State and Local laws.
4. The above business hold harmless and indemnify the Borough of Haddonfield from any and all damages and/or claims, including attorney fees and court costs, which may arise out of its use of the public sidewalks in front of their premises.
5. No easement, license or right is hereby granted by this resolution other than the municipal consent, for the time period, as identified herein.
6. The Borough of Haddonfield reserves the right to terminate its consent as its sole discretion at any time during this period.
2008-05-13-105 May 13, 2008
Authorization to Approve Appointments – Emergency Management Coordinator
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the following appointment be made:
NAME BOARD/COMMISSION/POSITION EXPIRES
Linda Harrington Emergency Management Coordinator Sept. 2009
(to fill unexpired term of Craig Jordan)
2008-05-13-106 May 13, 2008
Authorization to Release Escrow –
Jobel Drive Repaving – Daryl Vermaat Construction
WHEREAS, the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey required that $13,586 be deposited into escrow for the repaving of Jobel Drive; and
WHEREAS, the engineer has conducted an inspection for this project and based upon their investigation it is recommend to release the money in.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey that the escrow amount of $13,586.00 be released to Daryl Vermaat Construction, LLC.
2008-05-13-107 May 13, 2008
Authorization to Advertise for Sealed Bids –
2008 Road Program Utility Replacement Project - Westminster Avenue
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the Borough Clerk is hereby authorized to advertise for the Receipt of Sealed Bids for “2008 ROAD PROGRAM UTILITY REPLACEMENT PROJECT - WESTMINSTER AVENUE” for the Borough of Haddonfield to be received on or before Tuesday, May 27, 2008 at 10:00 a.m. in Room 102 of the Haddonfield Borough Hall.
2008-05-13-108 May 13, 2008
Authorization to Advertise for Sealed Bids –
2008 Road Program – Reconstruction of Westminster Avenue
RESOLVED, by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, that the Borough Clerk is hereby authorized to advertise for the Receipt of Sealed Bids for “2008 ROAD PROGRAM – RECONSTRUCTION OF WESTMINSTER AVENUE” for the Borough of Haddonfield to be received on or before Tuesday, May 27, 2008 at 10:15 a.m. in Room 102 of the Haddonfield Borough Hall.
2008-05-13-109 May 13, 2008
Authorization to Award Bid – Utility Work: Colonial Avenue & Lake Street
WHEREAS, the Board of Commissioners of the Borough of Haddonfield, caused a notice to be published in the Retrospect inviting the submission to the Borough Clerk at the Borough Hall on Tuesday, May 6, 2008 at 10:00 a.m. of Sealed Bids for Utility Work on Colonial Avenue and Lake Street for the Borough of Haddonfield; and
WHEREAS, the bid(s) received are as follows:
BIDDERS BASE BID AMOUNT ALT. BID AMOUNT
Ivymont Construction Company $410,120.00 $355,170.00
Perna Finnigan, Inc. $359,109.42 $293,709.42
Petrongolo Contractors, Inc. $362,165.00 $281,053.00
Pioneer Pipe Contractors, Inc. $475,891.05 $361,091.05
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
1. That Perna Finnigan, Inc., 1921 E. Sherman Avenue, Vineland, New Jersey 08361-7549 is hereby determined to be the lowest qualified bidder in connection with the receipt of Sealed Bids on May 6, 2008 for the Utility Work on Colonial Avenue and Lake Street for the Borough of Haddonfield. The award if for the Base Bid Amount.
2. That the Chief Financial Officer of the Borough has certified that the funds will be legally available in Account(s) # C-04-55-925-000-001 (2008 Road Program).
3. That the proper officer or officers of the Borough of Haddonfield be, and they are authorized and directed for and in the name of said Borough to execute a contract with the above listed bidder for contract amounts specified in the bids.
2008-05-13-110 May 13, 2008
Authorization to Award Bid – Public Works Chipper Truck
WHEREAS, the Board of Commissioners of the Borough of Haddonfield, caused a notice to be published in the Retrospect inviting the submission to the Borough Clerk at the Borough Hall on Thursday, May 1, 2008 at 10:00 a.m. of Sealed Bids for a Chipper Truck for the Borough of Haddonfield; and
WHEREAS, the bid(s) received are as follows:
BIDDERS BASE BID AMOUNT
Brian Hoskins Ford $90,300.00
Robert H. Hoover & Sons, Inc. $95,653.00
WHEREAS, the low bidder took exceptions to the bid specifications; and
WHEREAS, other alternatives are available that would meet or exceed the required bid specifications; and
WHEREAS, due to the exceptions that were taken it is the recommendation of the Public Works Superintendent to award the bid to the second lowest bidder.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
1. That Robert H. Hoover & Sons, Inc., 7550 N. Crescent Blvd., Route 30, Pennsauken, New Jersey 08110 is hereby determined to be the lowest qualified bidder in connection with the receipt of Sealed Bids on May 1, 2008 for a Chipper Truck for the Borough of Haddonfield.
2. That the Chief Financial Officer of the Borough has certified that the funds will be legally available in Account(s) # C-04-55-925-000-002 (ORD #2008-08 VARIOUS CAPITAL IMPROVE – Public Works Vehicles).
3. That the proper officer or officers of the Borough of Haddonfield be, and they are authorized and directed for and in the name of said Borough to execute a contract with the above listed bidder for contract amounts specified in the bids.
2008-05-13-111 May 13, 2008
Authorization to Award Bid – Public Works Bucket Truck
WHEREAS, the Board of Commissioners of the Borough of Haddonfield, caused a notice to be published in the Retrospect inviting the submission to the Borough Clerk at the Borough Hall on Thursday, May 1, 2008 at 10:15 a.m. of Sealed Bids for a Bucket Truck for the Borough of Haddonfield; and
WHEREAS, the bid(s) received are as follows:
BIDDERS BASE BID AMOUNT
W.E. Timmerman Co., Inc. $172,500.00
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
1. That W. E. Timmerman Co., Inc., 3554 Route 22 West, P.O. Box 71, Whitehouse, New Jersey 08888 is hereby determined to be the lowest qualified bidder in connection with the receipt of Sealed Bids on May 1, 2008 for a Bucket Truck for the Borough of Haddonfield.
2. That the Chief Financial Officer of the Borough has certified that the funds will be legally available in Account(s) # C-04-55-925-000-002 (ORD #2008-08 VARIOUS CAPITAL IMPROVE – Public Works Vehicles).
3. That the proper officer or officers of the Borough of Haddonfield be, and they are authorized and directed for and in the name of said Borough to execute a contract with the above listed bidder for contract amounts specified in the bids.
2008-05-13-112 May 13, 2008
Authorization to Permit Insurance Coverage for Certain Organizations
WHEREAS, the Borough of Haddonfield is a participating member of the Camden County Municipal Joint Insurance Fund relative to General Liability and other coverage; and
WHEREAS, the “FUND” has adopted certain criteria to distinguish between bona fide municipal activities and other quasi-public entities not sponsored by the municipality and therefore, not subject to coverage by the “FUND;” and
WHEREAS, it has been determined that in order to be covered by the “FUND” an organization or activity provide a service of the type that historically municipalities have undertaken themselves or have provided with insurance coverage and/or is one which advances a bona fide local public purpose on a non-profit basis typically met by local government, the benefits of which are available to the municipality in general; and
WHEREAS, the Borough has asked the “FUND” to extend General Liability and non-owned Automobile Liability Coverage to the following entities:
Haddonfield Farmer’s Market
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough Haddonfield, County of Camden, State of New Jersey, as follows:
1. It is hereby certified that the above listed organization exist within the Borough of Haddonfield as bona fide providers of charitable, educational, or recreational activities for the Borough and is, in fact, an organization that supports and/or provide services to the municipality in general and as such is sponsored or subsidized directly or indirectly by the municipality.
2. That the proper officer or officers of the Borough of Haddonfield be, and they are authorized and directed for and in the name of said Borough, to request the organization described herein be named as additional insured for General Liability and Non-Owned Automobile Liability coverage in accordance with the applicable limits and restrictions.
2008-05-13-113 May 13, 2008
Authorization to Sign Agreement for Professional Services –
Water Rate Case Intervention - Anthony R. Francioso, Esq. of Fornaro Francioso, LLC
WHEREAS, the Borough of Haddonfield has a need to receive legal services as necessary for the intervention, in conjunction with several other affected public agencies, in the matter of New Jersey American Water Company, Inc. for approval of increased tariff rates and charges for water and sewer service; and
WHEREAS, Anthony R. Francioso, Esquire, of Fornaro Francioso, LLC has submitted a proposal to provide legal services as Special Counsel for all the participating public entities on this matter for $185.00 per hour, as well as reimbursement for allowable out of pocket costs, for a total not to exceed $15,000; and
WHEREAS, of the $15,000, Haddonfield’s share, based on its percentage of bulk water purchases from the above water purveyors in relationship to that of the other participating agencies, is estimated to be no more than ten (10%) percent, resulting in a maximum cost to Haddonfield for this contract of $1,500; and
WHEREAS, this contract is in effect until the above referenced rate case is completed; and
WHEREAS, Anthony R. Francioso, Esquire has completed and submitted a Business Entity Disclosure Certification which certifies that Fornaro Francioso, LLC has not made any reportable contributions to a political or candidate committee in the Borough of Haddonfield in the previous year, and that the contract will prohibit Fornario Francioso, LLC from making any reportable contributions through the term of the contract; and
WHEREAS, funds are available in Account 8-09-55-502-000-228 (Water/Sewer Fund – Professional Services) for this purpose.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey hereby authorizes the following:
1. The appropriate officials to enter into a contract with Anthony R. Francioso, Esquire, of Fornaro Francioso, LLC as described herein for a maximum of $1,500.
2. That the Business Disclosure Entity Certification and the Determination of Value be placed on file with this resolution
3. This Contract Award complies with N.J.S.A. 19:44A-20.4 et seq. in that the contract is awarded to one who has not made contributions to any one of the Commissioners on the Board of Commissioners of the Borough of Haddonfield
4. A notice shall be published in the Retrospect newspaper, as required by law, within ten (10) days of the passage of this resolution.
2008-05-13-114 May 13, 2008
Authorization to Sign Agreement for Professional Services –
Water Rate Case Intervention - Raymond E. Makul
WHEREAS, the Borough of Haddonfield has a need to receive professional services as necessary for the intervention, in conjunction with several other affected public agencies, in the matter of New Jersey American Water Company, Inc for approval of increased tariff rates and charges for water and sewer service; and
WHEREAS, Raymond E. Makul has submitted a proposal to provide professional services as a Public Utility Consultant on this matter for all the participating public entities on this matter for $215.00 per hour, as well as reimbursement for allowable out of pocket costs, the total not to exceed $24,500; and
WHEREAS, of the $24,500, Haddonfield’s share, based on its percentage of bulk water purchases from the above water purveyors in relationship to that of the other participating agencies, is estimated to be no more than ten (10%) percent, resulting in a maximum cost to Haddonfield for this contract of $2,450;; and
WHEREAS, this contract is in effect until the above referenced rate case is completed; and
WHEREAS, Raymond E. Makul has completed and submitted a Business Entity Disclosure Certification which certifies that he has not made any reportable contributions to a political or candidate committee in the Borough of Haddonfield in the previous year, and that the contract will prohibit himself from making any reportable contributions through the term of the contract; and
WHEREAS, funds are available in Account 8-09-55-502-000-228 (Water/Sewer Fund – Professional Services) for this purpose.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey hereby authorizes the following:
1. The appropriate officials to enter into a contract with Raymond E. Makul as described herein for a maximum of $2,450.
2. That the Business Disclosure Entity Certification and the Determination of Value be placed on file with this resolution
3. This Contract Award complies with N.J.S.A. 19:44A-20.4 et seq. in that the contract is awarded to one who has not made contributions to any one of the Commissioners on the Board of Commissioners of the Borough of Haddonfield
4. A notice shall be published in the Retrospect newspaper, as required by law, within ten (10) days of the passage of this resolution.
2008-05-13-115 May 13, 2008
Authorization to Extend Participation in Camden County Cooperative Pricing System –
Deer Carcass Removal Services
WHEREAS, by Resolution 2007-03-27-065 adopted March 27, 2007, the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey authorized the participation in a cooperative pricing project through Camden County known as Bid A-1, for deer carcass removal services under the Camden County Cooperative Pricing System, System Identifier No. 57CCCPS; and
WHEREAS, said contract was for the period May 1, 2007 through April 30, 2008 at a rate of $60.00 per carcass removal; and
WHEREAS, said Bid provided for a second year option encompassing the period of May 1, 2008 through April 30, 2009; and
WHEREAS, Camden County Board of Chosen Freeholders, in Resolution #14, dated April 17, 2008, awarded the second year option of Bid A-1 between the Camden County Cooperative Members and Deer Carcass Removal Services for the removal of Deer Carcasses in an amount not to exceed $70.00 per carcass removal; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey as follows:
1. That a contract is hereby extended to Deer Carcass Removal Service, P.O. Box 328, Cream Ridge, New Jersey 08514 for the County and participating government entities in the Cooperative for the term beginning May 1, 2008 through April 30, 2009, for an amount not to exceed $70.00 per carcass removal; and
2. That funding for this purpose for the Borough of Haddonfield shall not exceed the maximum line items for office supplies in the Borough of Haddonfield’s 2008 budget and shall be encumbered prior to incurring the obligation pursuant to N.J.A.C. 5:34-5.3(b)(2).
2008-05-13-116 May 13, 2008
Authorization to Amend Contract – Reassessment Data Management
WHEREAS, on November 28, 2006 the Board of Commissioners of the Borough of Haddonfield passed Resolution No. 2006-11-28-240 awarding a professional services contract to J.H. Services, Inc. for reassessment data management services in the amount of $68,271; and
WHEREAS, a request has been approved from the Tax Assessor for an additional service by the Board of Commissioners; and
WHEREAS, the additional service includes the creation of all new property files and also includes the merging of the old and new files; and
WHEREAS, the cost for these additional services is $7,840, which is less than the 20% threshold for changes.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Haddonfield, County of Camden, State of New Jersey, as follows:
1. That the contract with J.H. Services Inc., P.O. Box 9, Marlton, New Jersey 08053 is hereby amended to include the additional services in the amount of $7,840 required for Reassessment Data Management for the Borough of Haddonfield.
2. That the Chief Financial Officer of the Borough has certified that the funds will be legally available in Account(s) 8-01-46-870-000-240 (Emergency Authorizations – Revaluation).
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